• 0.1 Budget Message
• 1.0 Organizational Overview
• 1.1 Organizational Chart
• 1.2 Mission & Priorities
• 1.3 Employment by Sector within Tallahassee
• 1.4 Population
• 1.5 Interesting Tallahassee Facts
• 1.6 Millage Rate
• 1.7 Municipal Cost Comparison
• 2.0 Financial Policies
• 2.1 Fiscal Year 2018 Budget Calendar
• 2.2 Fiscal Year 2018 Budget Process
• 2.3 Finance Policy Summary
• 2.4 Budget Statutes and Guidelines
• 3.0 Operating Budget Overview
• 3.1 Position Summary
• 3.2 City Departments
• 3.3 FY18 Goals and Performance
• 3.4 FY18 Funding for Outside Agencies
• 4.0 Capital Budget Overview
• 4.1 Capital Budget Process
• 4.2 FY18 Department Capital Projects and Descriptions
• 4.3 Five Year Capital Improvement Plan Budget
• 4.4 Schedule of Debt Service
• 4.5 FY18 Debt Policy Analysis
• 4.6 Capital Funding Source Descriptions
• 4.7 Browse FY18 Capital Projects in OpenGov
• 5.0 Financial Schedules
• 5.1 FY18 Schedule of All Fund Balances
• 5.2 FY18 Summary of Revenue and Expenditures by Fund
• 5.3 FY18 Schedule of Fund Structure
• 5.4 Five Year Fund Proformas
• 5.5 View the Entire FY18 Approved Budget in OpenGov
• 6.0 Appendix
• 6.1 Definitions
• 6.2 Commonly Used Abbreviations
• 6.3 Resolutions

Mayor and City Commissioners,

Over the last 18 months, we have been engaged in a review process of City operations to ensure that our organization is operating at maximum efficiency levels and that economies of scale are realized as applicable. To date, this process has included two reorganizational efforts to ensure citizens are receiving the highest level of service delivery in the most cost effective manner possible.

These changes have challenged us and provided an opportunity to look at service delivery across the organization and within the various operating funds, identifying where alignment of work functions could accelerate service delivery and where technology and innovation could be applied to like services to deliver better customer service. This on-going process has provided all departments with the chance to re-examine their operations as they seek to provide high quality services in the most efficient and cost effective way.

It is my pleasure to present for your consideration the recommended budget for fiscal year 2018 (FY18), a budget that continues our efforts discussed above. The goal set forth was to develop a budget that maintains the current high quality of City services, achieves greater operating efficiencies to improve service delivery, generates funding for public infrastructure at an appropriate level, and positions the City for financial stability and resiliency in the future. With the hard work of department and management staff, these goals were achieved, while maintaining the current millage rate and absorbing the revenue impact caused by the elimination of the business tax.

General Fund and Citywide Budget

The General Fund budget for FY18 is estimated at $153.0 million, representing an increase of $1.4 million from FY17. For FY18, the budget for the general fund includes $57.9 million for 410 police department positions, $22.2 million for public infrastructure and transit, and $22.7 million for parks and recreation. Funding is also included for community housing and human services, transfers to the Consolidated Dispatch Agency and to the Community Redevelopment Agency (CRA). The General Fund budget recommends a total of 987 full-time employees (FTEs), representing a decrease of 14 General Fund positions or -1.6% from the total authorized positions in FY17.

Overall, the total FY18 Citywide operating budget totals $729.4, an increase of $28.8 million, over FY17.  The operating budget increase includes $8 million in increased transfers for Electric generation and distribution, $6.5 million for roads and sidewalks and $3.5 million for grant funds that were formerly adopted in a separate process.  The Capital budget for FY18 totals $177.3, an increase of $33.9 million over FY17.  This includes a total increase in public infrastructure projects of $12.5 million, an increase of $11.2 million in aviation projects (primarily grant funded), an increase of $5.8 million in Technology & Innovation investments and an increase of $4 million in fleet funding.

The budget continues to fund the comprehensive and varied services the City of Tallahassee provides to our citizens, which contribute to an excellent quality of life and make Tallahassee a great place to live, work and play. These include:

• year-round, round-the-clock utility, police, fire, and consolidated dispatch services;
• roads, streets, drainage, and other public infrastructure;
• public transit and our international airport;
• park and recreational services through a multitude of youth and adult recreation programs at 87 parks and 13 community centers and facilities;
• animal services and shelter;
• community health and human services programs;
• community beautification and solid waste services; and
• planning for development and growth management.

We continue to focus on offering these programs with a high level of customer service, while also looking at ways to control costs and increase efficiency. In the annual municipal cost comparison of 12 Florida cities, Tallahassee ranks among the lowest in Total Municipal Costs despite nearly half of the properties within the incorporated city limits being tax exempt. Using that same comparison group, Tallahassee also ranks among the lowest total costs when researching a small service related business, a small food service related business, and a medium size professional office for average utility bills, property tax, fire fees, and business tax receipts in each category. This means that our citizens pay less for City services than most other peer cities across the state.

As in prior years, we continue to ensure that our citizens have a variety of ways to receive information and opportunities to provide input in the budget process. Citizens may access information using different online interactive platforms, including OpenGov and DigiTally. These platforms are designed to help citizens understand the overall budget process and issues confronting the organization, while also providing them with an easy way to submit questions and/or feedback. This year, the City's online checkbook was upgraded providing even greater transparency.

Community input is also received through meetings and dialogue with citizen groups and organizations, surveys on service priorities, and frequent public meetings and hearings. This year, we have held 10 public meetings on the budget where the community has had the opportunity to provide input. The feedback received remains consistent with priority areas with a continued focus on public safety, public infrastructure, and as efficiencies are implemented that customer service quality will be improved.

Highlights of the Budget

During City Commission meetings, we discussed how expenditure reductions and continued organizational restructuring for efficiency gains would address the estimated $4.5 million deficit ensuring a balanced budget for FY18. The recommendations included in the budget center on the following areas:

• Additional program consolidations and workforce reductions
• Insourcing and/or outsourcing of various tasks and activities
• Employee benefit cost sharing initiatives
• Updates to fee based services
• Other productivity measures

These changes will balance the budget with $4.5 million dollars in costs savings to the General Fund and generate an additional savings of $3.34 million in enterprise funds.

Approximately 47 positions were reduced through existing vacancies, retirements, and in certain cases, layoffs. Although the recommended organizational changes will continue to be refined in the coming months prior to formal adoption of the FY18 budget in September, the following provides an overview of some of the more significant changes being recommended.

• Customer outreach efforts and administrative support functions are two areas that continue to be enhanced by using appropriate staff and resources. To achieve greater efficiencies across departmental lines, departments, including StarMetro, Utilities, Growth Management, and Administration and Professional Services, will utilize existing resources thereby streamlining functions within the established areas focused on communications/outreach and administrative support respectively. This will reduce the workforce by 14 full time positions and save approximately $1.2 million annually.
• Utility departments have made changes to how existing work crews are managed, creating productivity gains. Underground Utilities, Electric, and Community Beautification & Solid Waste will take further steps across all divisions to align and streamline work groups in street repair, traffic systems, and cemetery landscaping. This will reduce the workforce by 33 full time positions and save approximately $2.4 million annually.
• Departments have identified both in-house and outsourced activities to re-evaluate due to their frequency, regularity, and technical capability to realize cost efficiencies. Currently outsourced Heating, Ventilation, and Air Conditioning functions will be brought in-house. Fire prevention, fire extinguisher maintenance, and safety inspections will also be accomplished with existing staff. Facilities maintenance, architectural, and building services are infrequent and specialized and, thus, lend themselves to occasional contracts. These comprehensive efforts will reduce City costs by just over $1 million.
• City Commission direction has established a minimum raise threshold based on a recent "living wage" analysis by MIT. Health care, depending upon enrollment plan, is shared 70/30 by policy.  Pension sharing is increasing from a 3.75% to a 5% contribution by employees. The combination will enable employees maintain viable pension and health care and will reduce City costs by $2.3 million.  The collectively bargained agreements are still being negotiated.

Throughout the coming year, staff will continue to work with departments to adjust the budget plan as needed and provide frequent budget updates to the Commission and citizens. It is our goal to ensure the overarching values of our citizens are reflected in the level and quality of services provided.

Respectfully submitted,

Ricardo Fernandez
City Manager

The public is encouraged to provide input anytime of the year through various means, such as City Commission meetings, City Commission budget workshops and resident surveys. Two statutorily required public hearings on the budget are also held in September each year to solicit public input. In all, twelve public meetings and workshops were held to discuss the FY18 budget. Building upon the prior year's goal of increased transparency, the city continues to refine the OpenGov platform to allow citizens to review not only budget information down to the account level, but also actual expenditures throughout the year.

Departments are responsible for developing their respective budget requests with support from Resource Management. Throughout the year, City Commission budget workshops are held to discuss policy issues and long term ramifications of budgetary decisions. The City Commission adopts a tentative millage rate for the assessment of ad valorem taxes in early July as required by state statutes. The final budget and the millage rate are adopted by resolution during the month of September, following two statutorily required public hearings.

The City's budget is appropriated at the fund level. Revenues are budgeted at the fund level only, while Department expense budgets are contained within one or more cost centers. There are currently 182 cost centers across all departments.

Budgetary control is maintained at the department level, with Resource Management providing support to departments in the administration of their budgets. In accordance with the city's budget transfer policy, departmental budgets can be amended in various ways depending on the type of transfer being considered.

Any budgetary amendment that is within the department's appropriated budget and within the same fund can be authorized by the City Manager. Transfers between departments that cross funds or increase appropriations are made at the request of the City Manager and must be approved by the City Commission.

Budgetary amendments between divisions and within the same fund within a department may be initiated at the discretion of the department head except for transfers affecting personnel services, allocated accounts, accounts for insurance, bad debt, taxes or grants, articles for resale, fuel accounts, debt service, or interfund transfers. Requests for amendments to the line item exceptions are reviewed by Resource Management and approved by the City Manager or respective appointed official for transfers affecting the offices of the City Attorney, City Auditor, or City Treasurer-Clerk.

Since the implementation of the PeopleSoft financial system, budgetary control has moved from the line item level to major budget category. With the exception of the line items identified above, departments may over-expend line items provided there are available balances in the respective major budget category.

Currently, the budgets for general government operations (General, StarMetro and Golf Course Funds) are prepared on a modified accrual basis. This means that obligations of the city (i.e., outstanding purchase orders) are accounted for as expenditures, but revenues are recognized only when they are measurable and available. At year end, open encumbrances are reported as reservations of fund balance. The operating budget does not include expenses for depreciation.

The budgets for the city's utilities (Electric and Underground) and other enterprise operations (Aviation, Building Inspection, Solid Waste, Fire, and Cemeteries) are budgeted on a full accrual basis. Not only are expenditures recognized when a commitment is made (e.g., through a purchase order) but revenues are also recognized when they are obligated to the city (i.e., water user fees are recognized as revenue when bills are produced).

Budget and accounting procedures are subject to modifications to comply with generally accepted accounting principles (GAAP) as well as the standards of the Governmental Accounting Standards Board (GASB).

General Government
Aggregate revenues or expenditures in the General Fund plus transfers to StarMetro, CRTPA, and Golf Course funds, when required.

Surplus
Any remaining balance is first used to fund the Deficiencies Reserve until the target level is achieved. After fully funding the deficiencies fund, any remaining balance may be used to support the subsequent year's operating budget, up to a maximum of 5% of general government operating expenditures, and to buy down debt-financed capital improvement projects.

General Fund Transfer
$6.5 million in new funding is budgeted to support projects in FY18.

Operating Reserve
$50,000 is budgeted for Contingency in FY18.

Other
Deficiencies Reserve:
Up to 5% of year-end surpluses will be allocated to support subsequent year's operating deficit.

Fleet Reserve:
FY18 contribution is $1.13 million

RR&I:
Undesignated balance set at a maximum of 3% of general government capital projects.

Surplus
Retained for fire operating and capital costs.

General Fund Transfer
No Transfer.

Operating Reserve
No Reserve.

Other
Not Applicable.

Surplus
Designated to fully fund the operating reserve and thereafter to fund gas system capital projects.

General Fund Transfer
The transfer is based on CPI. The transfer for FY18 is $2.9 million.

Operating Reserve
Funded at 25% of the previous year's General Fund transfer. Used to meet General Fund transfer, if required.

Other
RR&I: Transfer budgeted at a level equivalent to depreciation expense as provided in the applicable rate study.

Surplus
Except for the Information Systems Services Fund, revenues for all funds are balanced against actual expenditures, resulting in zero surpluses.

General Fund Transfer
Not applicable. Excess balances from budgeted revenues are transferred to the original funding source at year-end.

Operating Reserve
No Reserve.

Other
Funding needed for large capital outlays in the Information Systems Services Fund may be accumulated over a period of time in its RR&I fund.

Surplus
Operating fund balance after General Fund transfer minus bond reserves used to fully fund the operating reserve, with the balance designated for electric system capital projects.

General Fund Transfer
The transfer is based on CPI. The transfer for FY18 is $29.8 million.

Operating Reserve
The operating reserve is comprised of four subcomponents, with the primary purpose aimed at providing working capital. The working capital component is targeted with having a balance of 60 to 90 days of operating expenses. The other three components are fuel risk management, emergency reserve and rate stabilization.

Other
RR&I: Transfer budgeted at a level equivalent to depreciation expense as provided in the Comprehensive Annual Financial Report (CAFR).

Surplus
Designated to fully fund the operating reserve and thereafter to fund water system capital projects.

General Fund Transfer
The transfer is based on CPI. The transfer for FY18 is $3.5 million.

Operating Reserve
Funded at 25% of the previous year's General Fund transfer. Used to meet General Fund transfer, if required.

Other
RR&I: Transfer budgeted at a level equivalent to depreciation expense as provided in the Comprehensive Annual Financial Report (CAFR).

Surplus
Retained for cemetery operating and capital costs.

General Fund Transfer
No Transfer.

Operating Reserve
No Reserve.

Other
Not Applicable.

Surplus
Designated to fully fund the operating reserve and thereafter to fund sewer system capital projects.

General Fund Transfer
The transfer is based on CPI. The transfer for FY18 is $4.8 million.

Operating Reserve
Funded at 25% of the prior year's General Fund. Used to meet General Fund transfer, if required.

Other
RR&I: Transfer budgeted at a level equivalent to depreciation expense as provided in the Comprehensive Annual Financial Report (CAFR).

Surplus
Retained for stormwater system capital projects.

General Fund Transfer
The transfer to the General Fund represents administrative cost sharing only.

Operating Reserve
No Reserve.

Other
RR&I: Maximum of 5% of capital projects funding sources, with a minimum level of 3%.

Surplus
Retained within fund and allocated according to airline use agreement.

General Fund Transfer
No transfer to General Fund. Full recovery of cost.

Operating Reserve
Minimum of 1/12th of operating and maintenance budget for Airport designated for unanticipated non-recurring expenditures.

Other
RR&I: Not applicable.

Surplus
Retained for rate stabilization reserve.

General Fund Transfer
The transfer is based on CPI. The transfer for FY18 is $1.9 million.

Operating Reserve
No Reserve.

Other
RR&I: Not applicable.

Florida Statutes, Chapter 166 – This statute authorizes municipalities to levy taxes, issue licenses, and set user fees to raise money necessary to conduct municipal government activities.  This chapter also requires that local governments adopt a balanced budget. The tentative balanced budget must be posted on the municipality's official website at least 2 days before the budget hearing, held pursuant to s. 200.065 or other law, to consider such budget. The final adopted balanced budget must be posted on the municipality's official website within 30 days after adoption.

Florida Statutes, Chapter 200 – This statute establishes procedures for adoption of local government annual budgets and limits ad valorem taxes to 10 mills.  This statute also requires that local governments appropriate a balanced budget in which anticipated revenues and expenses are equal.  Failure to comply with the provisions of the statute could result in loss of state revenue sharing and/or ad valorem taxes.

Ad Valorem Taxes – The Property Appraiser provides an annual estimate of taxable property values for the preceding year.  Based upon adopted millage rates, municipalities are required to budget 95% of the gross taxable value for operating purposes.  The city typically budgets 97%.  In FY 2004, the city's millage rate increased from 3.2 mills to 3.7 mills.  This was the first millage rate increase since FY 1991.  As a result of property tax reform legislation enacted by the Florida Legislature, the millage rate in the FY 2008 approved budget was reduced to 3.1686 mills.  Due to the passage of Amendment 1 on January 29, 2008, the city's millage rate for FY 2009 was 3.2115 mills.  In FY 2010, the City Commission voted to increase the millage rate to 3.7 mills. The FY 2016 approved budget included a millage increase from 3.7 mills to 4.2 mills and in FY 2017 the millage was reduced to 4.1 mills. For FY18, the millage remains at 4.1 mills.

Florida Statutes, Chapter 202 – The Communication Services Tax consolidates a variety of taxes formerly imposed on telecommunication, cable, home satellite and related services. Opting for the highest rate allowable by law, 6.1%, the City of Tallahassee is required to forego permit fee charges for use of city right-of-way.

Community Redevelopment Agency, Florida Statutes Chapter 163, City of Tallahassee Ordinance 00-O-51 and 04-O-60 – To encourage economic development, the City Commission established a Community Redevelopment Agency (CRA) and designated an initial district (Frenchtown) of approximately 1,400 acres for redevelopment.   A second district (Downtown) was approved in June 2004.  Each CRA district is entitled to 95% of the ad valorem tax increment generated within the district and the proceeds may be used only for improvements in the district.

Downtown Improvement Authority, Florida Statutes Chapter 71-935 – Established by a special act in 1971, the Downtown Improvement Authority may levy an additional ad valorem tax, not to exceed one mill, on properties within the district.  Proceeds are used for improvements in the district and are administered by a separate Board of Directors.

Comprehensive Plan – The Tallahassee-Leon County 2010 Comprehensive Plan was originally adopted by ordinance in FY 1990 and is updated with biannual amendment cycles.  The Plan includes capital improvements, transportation, historic preservation, utilities, recreation, and other elements which provide a framework for allocating budget resources.  The Capital Projects Summary includes a listing of capital projects that address Comprehensive Plan initiatives by eliminating deficit levels of services or by maintaining existing levels of service.

Financing Policy, No. 224 Commission Policies – The financing policy establishes guidelines for distribution of year-end surpluses, transfers from the utilities to the General Fund, types and amounts of operating reserves, and funding for capital projects from undesignated fund balance year-end revenues.  The policy also provides for full recovery of cost for enterprise funds, limits non-utility fee increases to a maximum of 20% per year unless otherwise approved by the City Commission; and allows discount fees for recreational programs for youth, seniors, and disabled citizens.  The "Finance Policy Summary" chart shows the requirements of the policy as applied to each fund.

Risk Management Policy/Self-Insurance, No. 214 Commission Policies – This policy creates an internal service fund for payment of anticipated claims and judgments for coverage areas defined in the policy.  In addition, a special Insurance Reserve Fund is established and funded to meet unanticipated losses from catastrophic events or claims in excess of the Risk Management Fund.  This reserve is set at 150% of the average claims for the past five years or $3,000,000, whichever is greater.

Capital Project Management, No. 218 Commission Policies – This policy provides for preparation of an annual capital budget and for a five-year capital improvement plan.  The policy also defines roles and responsibilities of city departments and management regarding contracts, supplemental appropriations, over expenditures, and project administration.  The use of capital project overhead charges as an operating budget funding source also is established by this policy.

Local Option Sales Tax Management, No. 232 Commission Policies – This policy establishes the authority to provide advance funding for local Florida Department of Transportation (FDOT) projects for any project or phase of project included in the FDOT five-year work plan.  It allows for advance funding without an agreement for repayment after conducting a public hearing.  The policy also authorizes the use of short-term debt to cover cash flow shortages that may result from this practice.

Debt Management Policy, No. 238 Commission Policies – The debt management policy, along with an analysis of the city's compliance with the policy, is included in the capital budget summary and in the capital improvement plan.  Section 104 of the City Charter also specifies that general obligation debt will not exceed 20% of the assessed taxable valuation.  Florida Statutes require that general obligation bonds be approved by referendum.  The city currently does not have any general obligation bonds.

Vehicle Replacement Reserves – Funding for replacement of vehicles is included on an annual basis in the capital budget.  To fund the reserves, each department is charged in the operating budget for a proportionate share of these costs based on equipment usage.

Bond Covenants – Prior to 1998, provisions of Bond Resolutions required that a minimum of 5% of prior year gross revenues be budgeted annually for Renewals, Replacements, and Improvements (RR&I) for system improvements in the utility enterprises. Covenants for the Energy System (electric and gas) bonds that were issued after 1998 do not specify an explicit amount or methodology but require a transfer to an RR&I fund.

Union Agreements – Currently, unions represent 677 FTEs (authorized positions). A total of 401 positions are subject to terms and conditions of the collective bargaining agreement with the Big Bend Chapter of the Florida Police Benevolent Association, Inc. and 276 positions are subject to terms and conditions of the collective bargaining agreement with the International Association of Firefighters (IAFF). The City Commission and police officers are currently in negotiations to establish a new three-year agreement, which is expected to be retroactively commenced on October 1, 2017 and extended through September 30, 2020. The IAFF ratified a new agreement on collective bargaining contracts for the existing firefighter unit (firefighters, fire engineers, and fire lieutenants) and the supervisory unit (battalion chiefs and captains), which was retroactively commenced on October 1, 2017 and extended through September 30, 2020.

Rate Studies – Rate studies are prepared for each of the utility enterprise operations (electric and underground utilities).  Revenue projections are prepared using historical weather patterns as well as other growth factors. These studies comprise the basis for the annual budgets for each of the utilities.  Starting in October 2012, Water, and Sewer Utility rates increase annually by the CPI. This CPI increase methodology is the same for Electric, Natural Gas and Solid Waste rates. As of October 1, 2017 electric and natural gas rates remain below the state average.

Assessment and Fee Reviews – Fees and assessments are periodically reviewed to ensure recovery of costs to provide certain services.  A cost of services study for the animal shelter was conducted in 2006, which recommended a plan to recover at least 50% of the operating costs through animal licensing fees, but this has not been implemented. The City Commission also increased building inspection fees in August 2009 to fully recover all eligible building inspection costs.  Rates for electric, underground utilities and solid waste are set by ordinances which provide for annual increase based on the CPI. Updated Fire services fee were implemented on October 1, 2015.  

* The Office of Economic Vitality/MWBE started in FY17 and is now included in the table above for FY18.

 

Administration and Professional Services

Administration and Professional Services is a service area within the City Manager's Office formed during the reorganization in Fiscal Year 2016. This department's responsibilities include development and preparation of the annual operating and capital budgets and related financial policies, enacting operational functions, preparation of the Comprehensive Annual Financial Report, writing for grant acquisitions, organizing centralized procurement activities, promoting community outreach, regulating green city initiatives, and ensuring City facilities and operations achieve and maintain compliance with all new, proposed, and existing federal, state and local environmental laws, rules, and regulations.

 

The mission of the Office is to provide the City Commission with an independent, objective, and comprehensive auditing program of City operations, advance accountability through the provision of assurance and advisory services, and actively work with Appointed Officials in identifying risks, evaluating controls, and making recommendations that promote economical, efficient, and effective delivery of City services.

 

The Aviation Department operates the Tallahassee International Airport. The Aviation Department consists of six divisions: The Executive Division; Commercial Development Division; Finance and Administration Division; Facilities Management Division; Operations Division and Capital Programs Administration Division.

The City Attorney's Office provides legal counsel and representation to the Tallahassee City Commission, City Manager and other Appointed Officials, city departments, and city-appointed boards and commissions in any suit, action or proceeding filed by or against them. Additionally, the City Attorney's Office provides daily and routine legal advice to City department directors and their staffs on such matters as ethics, open meetings law, public records law and substantive areas such as land use law. The City Attorney's Office, finally, has the responsibility to approve City contracts.

 

The Mayor and City Commission serve as the governing body of the City; they set policies and rules by which the City is operated, including establishing City goals and target issues and setting City tax rates.

 

Community Beautification and Waste Management provides garbage, trash, and recycling services to 67,500 customers, both residential and commercial. In addition, the department is responsible for maintaining 13,500 acres of medians and rights-of-ways along major roadways within the City.

 

The Communications Department serves to keep the public informed of City issues by fostering effective two-way communications and applying innovative methods and technologies. This department directs media relations, public information and engagement programs, and digital communications including the city's website, social media and television stations. Communications is responsible for creating and implementing marketing programs and emergency response and community preparation communications efforts.

 

The City's Community Housing and Human Services Department provides services to the Tallahassee community through community housing, human services, and historic property preservation programs.

 

Community Relations, a function of the Department of Communications and Parks and Recreation and Neighborhood Affairs, serves to engage citizens through interactive educational outreach efforts focused on a variety of City services and programs ranging from utility services to transportation.

 

The Customer Services division provides four main services. The Utility Services Administration unit provides various services including, but not limited to, management, administration, and procurement. It also provides policy/process review and audit responses for several departments. Secondly, Utility Customer Field Operations' major function is to provide outstanding customer service while completing over 450,000 field orders annually including field meter reads, service disconnects/reconnects, and service investigations. This area is also responsible for revenue protection from theft and under-billed and non-billed services.

Furthermore, Wholesale Energy Services' activities are carried out in support of the Electric and Gas Utilities' goals of providing reliable electric and gas service at a reasonable price. Lastly, the Golf Program operates two public golf courses (Hilaman and Jake Gaither) which provide an opportunity for golfers of all ages and skill levels to enjoy the game of golf at affordable prices. The golf association hosts tournaments and instructional programs for their members.

The Electric Utility is comprised of seven major divisions: Administration, Power Engineering, Power Production, System Compliance, System Integrated Planning, System Reliability and Transmission Services, and Transmission and Distribution. It serves over 118,000 customers in a 221-square mile service territory. It is the fourth largest municipality utility in Florida, and is the 26th largest of over 2,000 municipal systems in the United States.

 

The Emergency Preparedness and Facilities Security Departments provide security support to several City facilities and prepares for disasters affecting Tallahassee and surrounding communities. In 2016, due to a restructuring in the City of Tallahassee, Facilities Security was assigned to the Fire Chief. In 2017 the responsibility for Emergency Preparedness was assigned to the Fire Chief.

Facilities Security oversees the assigned parking at City Hall and provides security to several city facilities, while the department of Emergency Preparedness is responsible for City planning and preparation for operations before, during and after a disaster for all city departments. Emergency Preparedness and Facilities Security continues to ensure departments can meet the basic needs of citizens and city employees in a coordinated manner.

 

Comprised of the Environmental Regulatory Compliance Division (ERC) and the Centralized Facilities Management Division (CFM). ERC assists City facilities and operations with achieving and maintaining compliance with all federal, state and local environmental laws, rules and ordinances including permitting, licensing, rule analysis, regulatory reporting, agency inspections, compliance testing, assessment and remediation of contaminated properties and enforcement negotiations, as well as managing the City's Brownfields Redevelopment Program. CFM manages the citywide Centralized Facilities Management program which oversees and provides HVAC repair and maintenance, project management, architectural, and engineering design services for all aspects of construction, renovation, repair and maintenance of City facilities, buildings and their related structures.

 

The Ethics Board and independent Ethics Office maintain the integrity of city government and functions. The Board also administers the Campaign Contribution Refund Program.

 

The Executive Services Department includes the City Manager's Office consisting of the City Manager, Deputy City Manager, and three Assistant City Managers. Each Assistant City Manager is responsible for several departments including those related to citizen services, community engagement and public safety, development services and economic vitality, and administration and professional services.

 

Fleet Management facilitates the acquisition, disposal, maintenance, repair, fuel consumption needs, and historical data collection for all the city's vehicles and construction equipment with the exception of StarMetro buses. The Fleet program is comprised of five divisions: administration, service, parts, motor pool, and garage unit.

 

The Tallahassee Fire Department (TFD) is charged with the responsibility of protecting lives, property, and the environment from hazardous conditions that threaten our community. This mission is accomplished through the provision of prevention and protective services specific to the incident need.

 

The Growth Management Department facilitates well-designed, efficient, healthy, and safely built developments, while ensuring preservation of the natural and cultural environment. The Department promotes economic vitality and environmental sensitivity through coordinated plan review, permitting and inspection services. Responsibilities include development review services such as site planning, environmental permitting, building permitting, inspections and code enforcement to ensure that developments meet the requirements of the State of Florida Building Code as well as our local community standards.

The Growth Management Department includes the following four Divisions: Administration, Land Use and Environmental Services, Building Inspection, and Code Enforcement.

 

The Human Resources & Workforce Development Department is responsible for the development, implementation and administration of all human resource systems, programs, policies and procedures, as well as managing and coordinating organizational initiatives that impact City employees.

 

On February 29, 2016 the Intergovernmental Agency (IA) directed the County Administrator and City Manager to establish the Tallahassee-Leon County Office of Economic Vitality through a consolidation of the City and County economic development offices within the IA structure and under the Department of Planning, Land Management, and Community Enhancement (PLACE). The Office of Economic Vitality brings together all the programs and divisions that support the long-term economic health of the community under one manager.

On February 29, 2016 the Intergovernmental Agency (IA) directed the County Administrator and City Manager to establish the Tallahassee-Leon County Office of Economic Vitality through a consolidation of the City and County economic development offices within the IA structure and under the Department of Planning, Land Management, and Community Enhancement (PLACE). The Office of Economic Vitality brings together all the programs and divisions that support the long-term economic health of the community under one manager.

 

The Parks, Recreation and Neighborhood Affairs Department provides recreational opportunities for the citizens of Tallahassee and Leon County and liaison assistance for neighborhood associations, and operates the Animal Service Center. It is comprised of nine major areas: administration, parks, recreation, athletics, special events, tennis, animal services and control, senior services and neighborhood affairs.

 

The City of Tallahassee and Leon County Government created the joint Department of Planning, Land Management and Community Enhancement – PLACE – to better integrate the implementation, administration and executive oversight of three interrelated programs: the myriad of Planning functions, the Office of Economic Vitality economic development programs, and Blueprint infrastructure projects. The Planning (PLACE) Department consists of the following divisions: Comprehensive Planning, Land Use/Zoning, Urban Design, Planning Commission, and Local Planning Agency.

 

Continuing the "Tradition of Service", the police department is a nationally accredited agency that works in partnership with the community and other City departments to provide services that offer a safe environment for its citizens to work, live and recreate.

 

Real Estate Management provides comprehensive real-estate services for all city departments and is responsible for the acquisition of all real estate for capital improvement projects such as roads, stormwater facilities, and utilities (like electric, gas, water and sewer). Real estate also manages City-owned parking facilities, five cemeteries, Renaissance and Gemini office buildings, surplus property, leases and maintenance of the City's real estate inventory.

 

StarMetro, the transit system for the City of Tallahassee, operates 12 weekday cross-town routes, as well as university routes for Florida State University (FSU) and Florida Agricultural & Mechanical University (FAMU). StarMetro also provides demand response (para-transit) transportation to senior, disabled and low-income customers in Tallahassee and Leon County. StarMetro is comprised of five divisions: Administration, General Transit Operations, Para-transit Operations, Planning and Maintenance.

 

Technology and Innovation (T&I) is responsible for innovating and providing computer, telecommunications, radio services, public safety technology, SCADA maintenance, and GIS support for all city departments. The focus is to lead our city to be a dynamic force of innovation while efficiently managing the City of Tallahassee's technology resources. Revenues are derived through the distribution of costs to user departments. The department now reports directly to the City Manager as a part of the FY16 re-organization.

 

The mission of the Treasurer-Clerk's Office is threefold: through the development and application of sound financial management practices and policies, place the City in the most advantageous and secure financial position possible; through sustainable benefit design and skillful administration, provide City employees with the ability to secure a sufficient retirement; provide city government and the residents of Tallahassee with quick and accurate access to all City records and actions.

The City Treasurer-Clerk oversees five divisions: Asset/Liability Management is responsible for banking relationships. Records Management is responsible for preparation and maintenance of City Commission minutes, educating City employees on State records retention requirements and use of the City's imaging system, managing the City's archives program, responding to citizen public records requests, and maintaining active contract files and other official City records. Retirement Administration is responsible for administration of the retirement system for all active and retired City employees. Revenue Management is responsible for administration of the communications services tax and public service tax programs. Risk Management is responsible for the administration of the City's self-insured programs and the procurement and administration of commercially purchased insurance for all other applicable exposures.

 

The Underground Utilities and Public Infrastructure provides multiple services through multiple divisions. The City's Public Infrastructure division of Underground Utilities is responsible for the preservation and maintenance of more than 650 miles of streets and more than 500 miles of sidewalks. The department provides construction services that either directly provide or manage construction. Additionally, Public Infrastructure is responsible for all drainage structures within the City.

The City of Tallahassee's Natural Gas Utility provides natural gas energy through 920 miles of underground gas mains, which serve over 30,000 customers in the Leon, Gadsden, and Wakulla areas. Our highly trained staff works around the clock to ensure the integrity and dependability of our distribution system, and to assist customers with energy conversation and cost savings through natural gas use. The City's Water Utility is responsible for water, wastewater and stormwater operations. From flood prevention and resource preservation to ensuring the safe and dependable delivery of the highest quality drinking water, the City is committed to meeting the ever-changing needs of our community. Both operational and capital investment strategies are in place to support the City's ongoing commitment to protect the environment and delivering vital services in a cost-effective, efficient and environmentally sound manner.

 

Animal Services Center
Goals and Objectives:

• Increase the live release rate by 5% (this is a lofty goal – 2-3 is normal).
• Decrease intakes of dogs and cats by 500 animals.

View Shelter Statistics

 

Aviation
Goals and Objectives:

• Continue Tallahassee International Airport's commitment to the development of successful air service partnerships to increase the availability of flight options.
• Tallahassee International Airport seeks to create public-private partnerships that will maximize long-term revenues for both parties and generate economic benefit to the City and the Florida Big Bend region through development of approximately 900 acres of aeronautical and non-aeronautical land. 
• Airport Capital Program:
• Complete Airport Master Plan.
• Begin design and development of the Rental Car Quick-Turnaround Facility and Parking Garage.
• Issue RFP for the design of the Federal Inspection Station (FIS).
• Begin design of the reconstruction of Runway 18/36.

View Airport Traffic History report
Passenger 4th Quarter Report

 

Community Beautification and Waste Management
Goals and Objectives:

• Provide cost effective residential and commercial solid waste collection services.
• Enhance employee and citizen safety by minimizing preventable accidents.
• Ensure commercial accounts are billed according to the bill segment.
• Develop and maintain tree inventory and maintenance.
• Increase focus on customer service, satisfaction and improved communication.
• Maintain city landscaped rights-of way and medians in good condition.

 

View CBWM Fiscal Year 2017 Performance Measures

 

Electric Utility

Goals and Objectives:

• Safety: Electric is committed to providing a safe work environment for electric employees and customers.
• Customer Service/Reliability: Electric is committed to delivering reliable, high quality services that exceed customers' expectations.
• Cost/Value: Electric is dedicated to delivering cost effective service to our customers.
• Regulatory: Electric is committed to complying with all applicable environmental and reliability regulations and requirements.
• Employee Excellence: Electric is committed to providing a workplace where employees are values, trusted and expected to perform their duties in a professional and business-like manner.

View 10 Year Site Plan

 

Fire
Goals and Objectives:

• Fully implement an extensive health and wellness program for department personnel.
• Implement a fire safety educational program with Leon County Schools.
• Implement a sponsorship program for Fire Standards program.
• Complete the purchase of emergency response replacement vehicles.
• Add three additional Inspectors.

View Fire FY17Q4 Performance Measures Report

 

Growth Management
Goals and Objectives:

• Reduce development review time for private sector projects.
• Change the role of staff in the development review process from regulators to facilitators.
• Protect our quality of life, and improve customer service.
• To provide exceptional service to our customers.

 

Office of Economic Vitality
Goals and Objectives:

• A new collaborative economic development program of work that stimulates economic expansion in the city/county across all unique opportunities for growth, specifically across six key economic development Initiatives.
• To better position and promote Tallahassee-Leon County as a business generator, an ideal location to start and grow a business. Associated strategies are recommended to develop a business brand for the community and to communicate its benefits to key audiences.
• Better identify, understand and marshal all available assets, organizations and resources towards common economic growth objectives and to outline a model that encourages collaboration among the many entities impacting the economic development.
• The need for transparent and accountable allocation of resources, setting aside funds for shifting market needs and unanticipated opportunities for growth as well as prudent investments that expand and sustain the ecosystem.

View the Data Center View the 2017 Q4 Economic Dashboard

 

Police
Goals and Objectives:

• Recruit and hire enough applicants to reduce number of sworn vacancies to less than 15 positions
• Complete Request For Proposals for new TPD headquarters.
• Reduce the number of crimes committed in the City, with an emphasis placed on violent crimes.

View TOPS (Tallahassee Online Police Statistics) View the Police October UCR

 

StarMetro
Goals and Objectives:

• StarMetro is coordinating with Blueprint 2000 and other departments to prioritize the public transportation projects in the Sales Tax list. One of the priority projects, the South City Transfer Center, is identified as an important project to improve mobility options for South City residents.
• Other priority projects for FY 2017 included the installation of Braille Placards to assist our visually impaired community. The City of Tallahassee is proud to be the first in the nation to fully deploy this technology on all stops along its fixed-route system. Currently, we are also working in technology enhancements that include Ticket Vending Machines, Mobile Fare app, and improvements to our real-time notification apps Find My Bus, and TransLoc Rider.
• StarMetro is also evaluating and identifying modifications to the fixed route system via on-the-bus surveys, web surveys, social media, and community meetings. These interactions provide important information on how customers feel about the system and identify areas for improvement.
• As of October 2017, StarMetro is now combining efforts with Customer Operations and has a strategic goal to deliver service level and customer service improvements to our citizens. Employees are benefitting from extensive customer service training and department efficiencies that will enhance our overall performance.
View StarMetro FY17 Performance Measures

 

Underground Utilities and Public Infrastructure
Goals & Objectives:

Gas

• To provide safe, clean, uninterrupted natural gas fuel to our customers.
• To educate potential customers about the many benefits that natural gas has to offer.

Water

• To provide an uninterrupted supply of safe, clean drinking water to our customers to in an environmentally sustainable manner.

Sewer

• To treat wastewater to a standard that exceeds federal and state requirements, in a manner that is safe and sustainable, and provides uninterrupted service to our customers.

Stormwater

• To invest in program and long-term capital projects that control flooding and provides treatment for stormwater runoff in an environmentally sound manner.

Public Infrastructure

• To manage and invest in the City's roads, streets and sidewalks through planning, pavement management systems and sound maintenance programs.  To address infrastructure needs citywide and provide planning and engineering for necessary capital improvements over time.

View UUPI Performance Measures and Charts

 

Air Cargo Facility Expansion
This project will provide for the design, engineering, construction and construction administration required for the development of new infrastructure and improved access/egress between the cargo facility and the state highway SIS connections. This project is necessary to provide for future development and economic growth as well as provide necessary infrastructure to facilitate international cargo processing.

Future Funding

Air Carrier Apron Improvements
This project is to provide design, engineering, construction, construction administration and resident project representative services which will incorporate improvements to the air carrier apron (pavement, drainage and lighting).

Future Funding

Air Service Improvement Program
This is a project to improve airline service at Tallahassee International Airport that encompasses the market segment analysis, other studies, air service workshops, and direct contact that identifies air service opportunities that may result in formal and/or informal air service proposals and the provision of incentives for new service or needed competition to a key market as identified by the Airport Air Service Consultant that can consist of up to $300,000 of marketing/operational assistance, and/or rebate or waiver for selected airline rates and charges for up to 2 years. This is a recurring project. Annual appropriations that are not expended by the end of the fiscal year will be returned to fund balance.

FY2018 Budget: $600,000

Air Traffic Control Tower Repairs & Maintenance
The air traffic control tower (ATCT) at Tallahassee International Airport was completed in 1996. Routine maintenance and repair work is needed to provide a suitable working environment. This is a recurring project. Annual appropriations that are not expended by the end of the fiscal year will be returned to fund balance.

FY2018 Budget: $80,000

Aircraft Maintenance and Storage Hangar and Related Taxi Lanes
Master Plan Project - The airport needs additional storage hangars for privately owned aircraft. This project will provide for site preparation and construction of taxi lanes to support future development of hangars under a private-public partnership.

Future Funding

Airfield Maintenance Sweeper Truck
This project will provide for the purchase of an airfield maintenance sweeper truck as specified in the FAA Advisory Circular 150/5210-24 for the removal of Foreign Object Debris (FOD) on runways, taxiways and other movement areas on the airfield, and as part of the Airports FOD removal management program.

Future Funding

Airfield Preservation
This project is to perform necessary rehabilitation and improvements to airport pavements (runway, taxiway, and apron), associated grounds, markings, lighting, and signage, and other work to provide for short term improvements necessary to keep the airfield in compliance with standards.

FY2018 Budget: $125,000

Airport Access Roadway Realign
This project will provide the design, engineering, construction, construction administration and resident project representative services for the realignment of primary airport roads that enable access to the Commercial Airline Terminal, Fixed Base Operator (FBO) Facility, and Air Cargo Facility from adjacent State Road 263.

FY2018 Budget: $2,500,000

Airport Emergency Power Improvements
This project will provide for the design, engineering, construction and construction administration required for improvements to emergency generators and uninterruptable power supplies associated with the airfield, fuel farm, Aircraft Rescue and Fire Fighting (ARFF) Facility and Terminal Building.

Future Funding

Airport Information Technology Analysis
This project will provide a needs assessment and report that reviews current information technology and city standards associated with airport information technology, fiber optics, cabling, data rooms, cyber security and other best practices within the airport environment necessary to meet current and future demand.

Future Funding

Airport Operations Center Renovations and Upgrades
This project will provide for the design, engineering, construction and construction administration required for improvements to the Airport Operations Center. In addition, this project will evaluate current space requirements and future needs associated with the Airport Communications Center, Airport Identification Badging Office and Training Room required to meet current and evolving FAA and TSA regulatory requirements.

Future Funding

Airport Security Improvements
This project is to provide for rehabilitation, retrofit and upgrades to equipment and automated systems used for airport security, safety, access control and surveillance activities. The project will also address federal regulatory compliance requirements along with physical security upgrades.

FY2018 Budget: $3,439,350

ARFF Station Rehab
This project will provide the design, engineering, construction, construction administration and resident project representative services to rehabilitate the existing, 20-year old, ARFF station with upgrades and improvements to the structure and interior, truck bay, and other areas to ensure it is capable of housing the latest equipment and providing for training and housing of firefighters.

Future Funding

Aviation Stormwater
This project is to address the Stormwater System which will periodically become necessary. This is a recurring project. Annual appropriations that are not expended by the end of the fiscal year will be returned to fund balance.

FY2018 Budget: $35,000

Aviation Utility Infrastructure
This project will provide the utility infrastructure, such as electric, sewer, water, fiber optic cable, which is necessary to attract and retain new business to the parcels which have been identified within the airport strategic business plan and will be funded by 2020 Sales Tax funds.

Future Funding

Baggage Handling System-Repairs & Maintenance
For repairs to the Baggage Handling System that will periodically become necessary due to various equipment failures that are expected to occur as a result of normal life cycle failures, severe weather, power surges etc. This is a recurring project. Annual appropriations that are not expended by the end of the fiscal year will be returned to fund balance.

FY2018 Budget: $62,500

Bucket Truck
This project is required to replace our current bucket truck which has exceeded its surface life.

Future Funding

Business/Economic Development
This is a project is to provide for business and economic development at the Tallahassee International Airport that encompasses studies, development of marketing strategies and promotional materials including print and digital media and participating in events to advertise opportunities as the Airport. This is a recurring project. Annual appropriations that are not expended by the end of the fiscal year will be returned to fund balance.

FY2018 Budget: $25,000

Chillers/Boilers Maintenance
For repairs to the HVAC Chillers and Boilers System that will periodically become necessary due to various equipment failures that are expected to occur as a result of normal life cycle failures, severe weather, power surges etc. This is a recurring project. Annual appropriations that are not expended by the end of the fiscal year will be returned to fund balance.

FY2018 Budget: $15,000

Computer Based Training Upgrades
This project will provide required computer-based training equipment and software that both staff and airport tenants/employees must use to complete training for work in movement, non-movement and secure areas.

Future Funding

Computerized Maintenance Management System (CMMS)
This project will provide the required hardware, software and programming necessary to request, assign and track work orders. The system will also provide management reports necessary to demonstrate proof of compliance for both preventive and corrective maintenance items required to maintain compliance with federal, state and local regulatory requirements.

Future Funding

Emergency Maintenance
This project provides for the emergency repair of aging interior systems in the terminal building which must be dealt with in a time critical fashion and may include areas such as the HVAC systems, Plumbing, Electrical and Motorized Equipment. This is a recurring project. Annual appropriations that are not expended by the end of the fiscal year will be returned to fund balance.

FY2018 Budget: $30,000

Enhancements and Upgrades ATCT
This project will provide for the design, engineering, construction, construction administration and resident project representative services. Items to be addressed will include water intrusion, tower cab upgrades, TRACON upgrades and elevator upgrades. Interior flooring and finishes and restroom renovations will also be included.       

Future Funding

Facilities Assessments
This project will provide for the assessment and prioritization of needed HVAC, Life Safety, Roof, Elevator, ADA Compliance and other required repairs and upgrades to airport facilities. Separate assessments will be conducted on the Air Traffic Control Tower, Terminal Building, Aircraft Rescue and Fire Fighting (ARFF) Station and Facilities Maintenance Buildings.

FY2018 Budget: $50,000

Facilities Building (Maintenance Complex)
This project provides for design, engineering, construction and construction administration to provide for improvements to the Facilities Maintenance Building.

Future Funding

Hangar Development
The Airport Master Plan recommends additional hangars be constructed to meet forecast demand. The hangars, based on demand, will take the form of bulk, maintenance, corporate, T-hangars, and/or others, which will be funded by a combination of 2020 Sales Tax and Florida Department of Transportation funds.

Future Funding

Hangar(s) Development and Mode
This project is to provide design, engineering, construction, construction administration and resident project representative services to provide for the development and modernization of hangar facilities and associated aircraft storage requirements. This project will include the construction of new hangars and redevelopment of existing hangars to meet future demand and economic growth opportunities, which will be funded by a combination of 2020 Sales Tax and Florida Department of Transportation funds.

Future Funding

Intermodal Logistics Center (ILC)
This project would provide for the design, engineering, construction, construction administration and resident project representative services of an Intermodal Logistics Center at Tallahassee International Airport. Project will construct facilities, and infrastructure and improved access/egress to the state highway SIS connections required to establish increased economic development opportunities for the state and International community.

Future Funding

International Port of Entry & Federal Inspection Station (FIS) Facility
This project is to provide design, engineering, construction, construction administration and resident project representative services for development of a standalone international port of entry Federal Inspection Station (FIS) and Foreign Trade Zone at Tallahassee International Airport. The facility is anticipated to facilitate economic development for the airport and for the City of Tallahassee by increasing international commerce through the airport. A Foreign Trade Zone could also result in the direct and indirect creation of jobs in the local community. Establishment of a Foreign Trade Zone requires a series of steps including development of a feasibility plan, involvement of the public and local businesses, inventory, and implementation of a marketing plan.

FY2018 Budget: $1,000,000

Jet Bridge Rehabilitation
Recurring project to provide for unanticipated repairs to Airport jet bridges. Annual appropriations not expended by the end of the fiscal year will be returned to fund balance.

FY2018 Budget: $60,000

Landside Signage Improvements
This project is to provide design, engineering, construction and construction administration for landside signage. Traffic signage, wayfinding and entrance/exit signage associated with the Airline Terminal, Air Cargo, and FBO areas will be updated to the latest Federal, State and Local requirements.

Future Funding

Lease Management System
This project will provide for the design, development and implementation of a Revenue and Lease Management Software system which will be used to perform all billing/invoicing and administering all leases, property, space, and utility usage.

FY2018 Budget: $75,000

Marketing and Promotions Study
To enhance offerings to customers, the Airport conducts various studies and promotions. This project will assist in attracting new and retaining current customers.

FY2018 Budget: $ 50,000

Miscellaneous Major/Minor Repair/Replacement/Improvements
Airport infrastructure often is in need of repair, replacement, or improvements. These types of small, immediate needs must be dealt with in a timely fashion and may include pavements, building structures, installed equipment, and/or grounds. Additionally, funding is needed for ad hoc projects that occur during the year (i.e. safety and security issues, studies, etc.). This project is a recurring project funded from Repair, Replacement and Improvement (RR&I) funds. Annual appropriations that are not expended prior to the end of the fiscal year will be returned to fund balance.

FY2018 Budget: $175,000

Parking Area Improvements
This project provides for the design, engineering, construction and construction administration for improvements to the parking facilities. This project includes the replacement of the revenue control system, entry and exit lane equipment, technology upgrades and other related improvements.

Future Funding

QTA Service Facility & Parking Garage
This project will provide for the design, engineering, construction, construction administration and resident project representative services required to develop a rental car quick turnaround facility and parking garage. This project will also include the associated rental car wash and fueling facilities necessary to accommodate current and future demand.

FY2018 Budget: $3,000,000

Rental Car Improvements
This project will provide for the maintenance, rehabilitation and repair of the rental car service area, terminal rental counters, offices and parking facilities. This is a recurring project. Annual appropriations that are not expended by the end of the fiscal year will be returned to fund balance.

FY2018 Budget: $150,000

Roadway Signage Improvements
This project will provide for the design, engineering, construction and construction administration necessary to improve airport signage and/or signage that requires replacement due to the airport's name change.

FY2018 Budget: $100,000

Runway 18/36 Reconstruction
This provides for the design, engineering, construction, construction administration and resident project representative services to improve the surface of runway 18/36. Rehabilitation of the runway surface is required to maintain a proper pavement surface for aircraft and to restore the useful life of the existing pavement.

FY2018 Budget: $2,000,000

Safety & Security System Repairs
This project will provide for upgrades to the airport's safety management system.  This system is used by airport staff, tenants and stakeholders to report unsafe conditions, practices or behavior.  This system is also used to document and track outstanding work requests and provides reports that demonstrate proof of compliance to the FAA during annual airport inspections.

FY2018 Budget: $60,000

Safety Management System Improvements
This project will provide for upgrades to the airport's safety management system.  This system is used by airport staff, tenants and stakeholders to report unsafe conditions, practices or behavior.  This system is also used to document and track outstanding work requests and provides reports that demonstrate proof of compliance to the FAA during annual airport inspections.

FY2018 Budget: $35,000

Security Fence and Gate Rehabilitation, Updates and Improvements
TSA Part 1542 requires the Airport Operating Area to be secure. FAA Part 139 requires the Airport to be secure from wildlife and other intrusions. To meet both of these requirements, the Airport installed over 50,000 linear feet of fencing and approximately 45 gates in 2005. This fence and gates are in need of rehabilitation and improvements to ensure its continued operation in accordance with both TSA and FAA regulations.       

Future Funding

South Ramp Reconstruction
This project includes the design, engineering, bidding, construction and construction administration services required to provide for the reconstruction and rehabilitation of the south ramp. This public use ramp is critical for the smooth and efficient operations necessary to accommodate general aviation, military, business and charter aircraft.

FY2018 Budget: $8,152,700

Taxiway Alpha Rehabilitation
Project includes the Engineering Design, Construction and Construction Administration for the rehabilitation of pavement and lighting for Taxiway Alpha and all associated connectors; (A1, A2, A3, A4, A5, A6, A7, A8, A9, A10, A11, A12).

Future Funding

Taxiway Alpha Redevelopment
Project includes the Engineering Design, Construction and Construction Administration for the rehabilitation of pavement and lighting for Taxiway Bravo and Charlie and all associated connectors; (B1, B2, B3, B4, B5, B6, B7, B8, B9).

Future Funding

Terminal Concessions Redevelop
This project provides matching funds for projects to assist the Airport's primary concessionaire in renovation projects, including the mid-term refurbishment requirement, maintaining compatibility with the Airport's terminal improvement projects and providing updated signage and flooring.

Future Funding

Terminal Modernization
This project is to improve and modernize the Airport Passenger Terminal to accommodate growth and provide improved amenities for passengers. This project provides for improvements to the building structure, mechanical equipment, fire safety, electrical, elevators, air handlers, furniture/seating, restrooms, doors, baggage handlers, ceiling and floor finishes.      

FY2018 Budget: $900,000

Terminal PLB Acquisition and Installation
Passenger Boarding Bridges at Tallahassee International Airport will be 25 years old and in need of replacement. This project will replace six boarding bridges (A3, B3, B5, A5, A1 & A6).

FY2018 Budget: $1,000,000

Utility Infrastructure
This project will provide the utility infrastructure, such as electric, sewer, water, fiber optic cable, which is necessary to attract and retain new business to the parcels which have been identified within the airport strategic business plan.

Future Funding

Vehicle Replacement Upgrade
This project provides funding for the aviation-specific equipment required to be installed on vehicles operating within the airport environment which are not covered by fleet vehicle replacement funding. This is a recurring project. Annual appropriations that are not expended by the end of the fiscal year will be returned to fund balance.

FY2018 Budget: $30,000

Communications Equipment
This project provides funding to upgrade WCOT's broadcast system and cameras in the Commission Chambers. Niche Video Products, Inc. provided the City with an assessment and project summary for a WCOT TV Facility Upgrade to HD. This project would be phased over multiple years.

FY2018 Budget: $150,000

Consolidation of CBWM Staff in one Building
This funding is for one year only to consolidate and house employees acquired through the reorganization of Public Works.

FY2018 Budget: $800,000

Replacement of Mowing Equipment
This project is a one-time purchase of updated mowing equipment.

FY2018 Budget: $50,000

Downtown Pedestrian & Vehicle Enhancement
Funding provides primarily for pedestrian and vehicle traffic repair and maintenance issues that pose a hazard to City residents visiting the downtown area, most often in and around Kleman Plaza.

FY2018 Budget: $25,000

Historic Property Preservation Grant and Loan Pool
This is a master project that provides funding for the City's Historic Preservation Grant and Loan (HPGL) Pool program. This program was established to provide grants and loans for the preservation and rehabilitation of designated historic properties. Grants and loans may be given for the stabilization or restoration of historic structures; structural repairs, facade restoration, or rehabilitation; compliance with code, health and safety requirements; and other construction activity that will result in a "total project" restoration. Preference for funding of projects is targeted first to residential projects; second to cultural, retail, and restaurant projects; and third to other types of projects. Eligibility criteria include listing on the National Register of Historic Places and zoning as a Historic Preservation Overlay (HPO) property. Presently, there are over 220 structures potentially eligible for program funding, including the districts of Myers Park, Calhoun Street, and Park Avenue. The HPGL Program carry forward cannot exceed $300,000 in any year.

FY2018 Budget: $150,000

Water and Sewer System Charge and Tap Fee Waivers
This project provides funding for the waiver of water and sewer system charges for all affordable housing (as defined by City Code Section 21-152) and tap fee waivers for affordable home ownership units.

Future Funding

Commercial Energy Conservation
This project provides low interest loans to support the city's ongoing energy efficiency/customer retention efforts in the commercial sector.  The program's focus is to improve energy efficiency of commercial facilities and promote efficiency in city and other public/governmental facilities through the funding of special projects and studies.  This is a recurring project.  Annual appropriations that are not expended by the close of the fiscal year will be returned to the energy conservation fund.

FY2018 Budget: $625,000

Residential Energy Conservation
This project provides low interest loans and rebates to support the city's existing residential energy efficiency program.  This is a recurring project formerly housed in the now-defunct energy services department.  Annual appropriations that are not expended prior to the close of the fiscal year will be returned to the energy conservation fund.  

FY2018 Budget: $4,200,000

 

Camera Replacement
This project will fund replacement of the camera systems installed during and since the original TATMS project with state-of-the-art high resolution cameras that will be forward compatible with emerging digital technologies.

FY2018 Budget: $100,000

CC-ECC Building Upgrades
This project provides for necessary improvements and upgrades to the primary and backup Electric Control Center facilities. Enhancements to the structures and equipment are frequently needed to maintain and support on-going 24/7 operations. Modifications to the current facilities will allow for improved capabilities with new technologies in monitoring, security, and operations. Procurement activities for this project will include both upgrades to existing structures and equipment as well as routine facility maintenance.

Future Funding

CC-Telecommunications/Fiber Op
This project will provide a software package that maintains a computer database of maintenance operations which also allows the airport to identify both planned (preventative) and unplanned maintenance tasks. Additionally, this project will perform inventory and asset management to produce a wide variety of reports.

FY2018 Budget: $375,000

Corn Master-Outages & BOP Work
This project will fund periodic inspections, preventative maintenance activities, major/minor repairs performed during outages, and replacements and improvements to the generating units and balance of plant (BOP), including, but not limited to, structures, spillway and earthwork, at the C.H. Corn Hydroelectric Generating Station to ensure compliance with all federal, state and local regulations and the safe, reliable and efficient long-term operation of the generating units. 

This master project includes, but is not limited to, FERC required activities, roof coating and a turbine generator inspection.  Additional unanticipated or unspecified plant repairs or improvements of higher priority can be substituted for the projects on the list and/or be funded from the master project and there is no limitation of the amount a subproject can be set up from the master.

This is a recurring project.   Annual appropriations to the master projects that are not utilized to fund specific projects prior to the end of the fiscal year will be returned to the fund balance.

FY2018 Budget: $425,000

Hopkins Master-Outages & BOP Work
This project will fund periodic inspections, preventative maintenance activities, major/minor repairs performed during outages, and replacements and improvements to the generating units and balance of plant (BOP) at the Hopkins Generating Station to ensure compliance with all federal, state and local regulations and the safe, reliable and efficient long-term operation of the generating units. 

This master project includes, but is not limited to, unit 1 electrical R/R, unit 1 mechanical R/R, unit 2 electrical R/R, unit 2 mechanical R/R, unit 1 stack/high tank painting, and BOP equipment and facility R/R.  Additional unanticipated or unspecified plant repairs or improvements of higher priority can be substituted for the projects on the list and/or be funded from the master project and there is no limitation of the amount a subproject can be set up from the master.

This is a recurring project.   Annual appropriations to the master projects that are not utilized to fund specific projects prior to the end of the fiscal year will be returned to the fund balance.

FY2018 Budget: $2,600,000

Intersection Detection System
This project will fund detection loop repair and replacement as mandated by the FDOT traffic signal maintenance agreement. It will also fund upgrades to the video detections systems.       

FY2018 Budget: $44,000

Minor Intersection Safety Mods
This continuing program includes relatively minor roadway or intersection improvements to provide additional safety or reduce delay in vehicular and pedestrian movements. This work plan includes construction of additional item such as turn lanes, radius modifications, and traffic control modifications including roundabouts, installation of guard rails, and resurfacing with friction course as needed along City roadways. This program also provides for minor enhancements at intersections and mid-blocks by constructing medians, bulb-outs and raised intersections to increase safety for pedestrians. This is a recurring project; all funding not expended or encumbered at fiscal year-end will be returned to funds balance.

FY2018 Budget: $225,000

Overhead to Underground Conversions
A project to convert overhead power lines to underground power lines on behalf of Underground Utilities.

FY2018 Budget: $1,500,000

PE - Smart Grid-Automated Distribution
This project funds the acquisition of equipment, materials, supplies, contract labor, COT labor, and other associated costs required to extend and/or improve the Automated Distribution System and Associated Radio Communications System installed on the COT's Electric Utility's electric distribution system.

FY2018 Budget: $100,000

PE-Data Systems Support
This master project provides funding for recurring needs and activities of the Power Engineering Division GIS unit including: licensing, replacement, upgrade and implementation of hardware and software systems; staff training and certification; field inventory updates; related contractual services.

FY2018 Budget: $50,000

PE-Distribution Upgrades & Modifications
Per an exception to current administrative policy granted by DMA/Office of Budget & Policy, this master project will provide funding for new and existing specific projects and subprojects activities associated with construction of new and refurbishment/upgrade of existing distribution facilities.  Utilization of this consolidated master approach to capital funding since FY 2012 has provided management greater flexibility in meeting critical system needs, reduced administrative workloads, and improved the department's ability to affect more timely deobligations of surplus capital appropriations.

FY2018 Budget: $4,600,000

PE-New Service Installations
Per an exception to current administrative policy granted by DMA/Office of Budget & Policy, this master project will provide funding for new and existing specific projects and subprojects activities associated with construction/installation of structures/equipment required for new residential and commercial service connections.  Utilization of this consolidated master approach to capital funding since FY 2012 has provided management greater flexibility in meeting critical system needs, reduced administrative workloads, and improved the department's ability to affect more timely deobligations of surplus capital appropriations.      

FY2018 Budget: $3,250,000

PE-Purchase of Talquin Electric
This project provides for the purchase of Talquin Electric Cooperative facilities within the city's electric service territory and for the installation of new services for city customers on Talquin facilities within this territory.

FY2018 Budget: $1,650,000

PE-Recurring-Replacements and Upgrade
This project provides funding for: 1) distribution, replacement and upgrade - cost for replacement of existing overhead and underground equipment/facilities, including labor and equipment; and 2) area light replacement and upgrade - cost for replacement of existing equipment/facilities, including labor and equipment.

This project is a master recurring project. Appropriations that are not utilized to fund specific projects prior to the end of the fiscal year will be returned to the fund balance.

FY2018 Budget: $1,315,000

PE-Street Lighting
This budget provides annual funding for projects to install new streetlights in locations for new or existing subdivisions and street projects. Planned projects include, but are not limited to, installation of lights for new subdivisions/minor streets and continuation of downtown lighting.

This is a recurring project. Appropriations not utilized to fund specific projects prior to the end of the fiscal year will be returned to the fund balance.

FY2018 Budget: $1,135,000

PE-Substation Modifications
Per an exception to current administrative policy granted by DMA/Office of Budget & Policy, this master project will provide funding for new and existing specific projects and subprojects activities associated with construction of new and refurbishment/upgrade of existing substations facilities.  Utilization of this consolidated master approach to capital funding since FY 2012 has provided management greater flexibility in meeting critical system needs, reduced administrative workloads, and improved the department's ability to affect more timely deobligations of surplus capital appropriations. This is a recurring project.  Funds not expended prior to close of the fiscal year will be returned to the fund balance.

FY2018 Budget: $2,200,000

PE-Transmission Upgrades & Modifications
Per an exception to current administrative policy granted by DMA/Office of Budget & Policy, this master project will provide funding for new and existing specific projects and subprojects activities associated with construction of new and refurbishment/upgrade of existing transmission facilities.  Utilization of this consolidated master approach to capital funding since FY 2012 has provided management greater flexibility in meeting critical system needs, reduced administrative workloads, and improved the department's ability to affect more timely deobligations of surplus capital appropriations.

This is a recurring project. Funds not expended prior to close of the fiscal year will be returned to the fund balance.

FY2018 Budget: $1,000,000

Prod Mgmt.-Purchase/Install Distributed Generation
Based on the current 10-year strategic transmission study, supporting capital projects are required in 2010 and beyond to ensure system reliability. Options include building new transmission infrastructure and/or installing distributed generation including combustion turbines at key locations on the city's system to meet grid reliability standards. One option identified for further detailed study is the installation of combustion turbines or reciprocating engines as an alternative to the addition of major transmission facilities or to address resource uncertainty associated with the implementation of the city's DSM plan.

Future Funding

Prod Management - CHAMPS Upgrade
This project is to interface Champs, a computerized maintenance management system utilized by the power plants, with Peoplesoft Financials in order to minimize the duplication of efforts currently required to capture costs associated with equipment in Champs.

Future Funding

Prod Mgmt-Training Solutions
This project will develop a training and certification program designed for plant operators, Electrical and Instrument (E&I) personnel and maintenance mechanics at the three Electric generation facilities.  Training is critical as the equipment and the controls and software required to operate it are being updated routinely to more complex and modern technology. It provides a comprehensive, validated method, for evaluating and training plant personnel to ensure they are competent to operate and maintain the city's facilities in a safe, effective, reliable and efficient manner.

Future Funding

Purdom Master-Outages & BOP Work
This project will fund periodic inspections, preventative maintenance activities, major/minor repairs performed during outages, and replacements and improvements to the generating units and balance of plant (BOP) at the Purdom Generating Station to ensure compliance with all federal, state and local regulations and the safe, reliable and efficient long-term operation of the generating units.

FY2018 Budget: $1,290,000

SP - Solar Capacity Expansion
The Electric Utility is continuing to promote installation of solar thermal and photovoltaic (PV) systems to provide a limited diversity of energy supply, encourage use of clean energy sources, educate customers about the advantages of renewable resources, and provide energy and tradable renewable energy certificates (green tags) for existing and future retail green power offerings.  This ongoing project will help to position the City for changes in the energy markets and assist the utility in responding to possible renewable energy portfolio standards.  This is a recurring project.

FY2018 Budget: $200,000

SP-Electric System Planning Resource Studies
The scope of this project includes system planning studies/support and NERC compliance evaluation/support. In an effort to effectively manage development of the electric system relative to current and future regulatory, operational and capacity requirements, the utility must evaluate energy alternatives, facilities, infrastructure, related projects and compliance with NERC reliability standards.           

FY2018 Budget: $150,000

SP-Energy Efficiency & DSM
In December 2006, the Electric Utility completed an integrated resources planning (IRP) study that identified an appropriate mix of supply and demand-side resources needed to most efficiently meet future power needs over a 20-year period. Demand-side management (DSM) and energy efficiency (EE) programs play a key role in that resource plan. This project provides funding to support the DSM/EE portfolio approved by the City Commission in December 2006. The budget schedule reflects the implementation plan proposed by Energy Services and approved by the City Commission in January 2008, consisting of a 2-year deferral of some expenditures originally planned for FY 2009, combined with additional funding in later years to achieve the required demand and energy savings.       

FY2018 Budget: $1,000,000

Sub-SCADA Mods &Upgrades
The scope of this project includes: routine modifications, additions and minor upgrades to the existing System Control and Data Acquisition/Energy Management System (SCADA/EMS); annual maintenance for the current SCADA/EMS, security systems, weather systems, System Control building; procurement and implementation of remote terminal units (RTUs), test equipment, printers, interface software, RTU communications, T1 multiplexers, Ethernet communications, asynchronous transfer mode (ATM) switches, fiber optic switches, relay communications, protective relaying, patch panels and other equipment required to support the SCADA/EMS.

FY2018 Budget: $730,000

Sustainable Traffic Signal Pilot
This project will fund a pilot solar traffic signal installation once cost effective battery technologies are available.

Future Funding

T&D-Electric A/R Master
The Electric Utility performs numerous projects at the request of citizens, businesses and organizations to repair damages to the electric system infrastructure, as well as for other specific services requested by electric customers. There are basically two types of requests: 1) specific work relative to electric facilities that are paid by the customer (e.g., pole relocation), and 2) emergency repairs necessary because of damages to electric system property that will be paid by the party responsible for the damage. The estimates are based on historical expenditures for these types of activities, and all expenditures are fully reimbursed by the requesting or responsible party. Incurred costs are billed by the utility through the city's billing and accounts receivables process.

FY2018 Budget: $2,000,000

T&D-Instrumentation/Control RR
This project provides funding for installation, maintenance and upgrade of equipment to automate the control, metering and monitoring of various distribution facilities, including necessary studies to determine and identify the proper size and location of equipment.

FY2018 Budget: $65,000

T&D-Operations Center RR&I
This project will fund needed repairs, renovations and upgrades of the utility operations center located at 2602 Jackson Bluff Road and its adjacent facilities, including the associated electric meter operations building, the 9.07 acres located between Messer Park, and the existing material storage facility.  These activities will address problems associated with aging and deterioration of the facility, adding new office/storage facilities as needed, and installation and upgrade of security measures to reduce vandalism and theft.

FY2018 Budget: $300,000

T&D-Overhead Line RR&I
This project provides funding for refurbishment of 115/230 kV overhead transmission lines and facilities in electric system and provides for the ground-line treatment of all wood distribution and transmission poles, including:  1) equipment identification and computerized data collection of work performed; 2) visual inspection of pole and hardware attachments; 3) visual inspection of application of remedial preservative treatments to extend pole life; and,  4) pole restoration utilizing c-truss or fiber wrap systems.  This project provides funding for costs associated with planting species of trees or plants to replace tall trees growing under overhead power lines.

FY2018 Budget: $2,460,000

T&D-Substation RR&I
This project provides funding for the inspection, maintenance and upgrade of substation facilities and equipment, including breakers, switches, relays, annunciator panel systems, multiplexors, system control and data acquisition equipment, electronic security and safety equipment, and storage facilities.  This project also provides for the construction of a storage building which will house one of the city's two emergency mobile substations when not in service to provide protection from the deteriorating elements of weather.   

FY2018 Budget: $735,000

T&D-URD System RR&I
This project provides funding for the replacement and/or refurbishment of deteriorated underground distribution (URD) facilities.  These include replacement and installation of fault indicators, cables and URD equipment such as deteriorated pad mounted equipment, cable, conduit, and associated equipment.  Additionally, this project provides for cabinet inspection of interior padmount transformers, pedestals and associated padmounted equipment and includes the following:  1) computerized data collection of work performed; 2) infrared inspection and ground resistance readings; 3) replacement of penta or hex bolts if necessary, and unlock or cut off locks if necessary; 4) insecticide treatment and install fault indicators- labor only; 5) private property access and attachment of inspection stickers; 6) installation of road markers and painting numbers on pedestal corresponding with padmount; 7) replacement of pedestal lid bolts where available -l labor only; 8) other associated minor repairs as needed; and 9) needed connector replacements and installation of fault indicators, etc.      

FY2018 Budget: $1,150,000

TATMS Enhancements
This project will fund system updates to the Tallahassee Advanced Transportation Management System (TATMS). Staff is currently developing a project to upgrade the aging and out-of-warranty traffic signal controllers at each signalized intersection with state of the art, Advanced Traffic Controller technology. Accomplishments to date include the completion of a project to relocate the TATMS from City Hall to the Public Safety Complex. Future updates are anticipated in FY 2019 and thereafter every other year. Funding will be necessary to replace aging equipment, implement further intelligent transportation system capabilities, deploy emerging transportation technologies and improve the existing system. System enhancements will include the addition of redundant routes for the TATMS fiber optic cables, additional remote workstations, fixed overhead sign support structures with variable message signs, and expanded traveler's information systems.

FY2018 Budget: $300,000

Traffic A/R Master
This project funds services provided by Traffic Operations at the request of state and local agencies, the cost of which is reimbursed by the requester.

FY2018 Budget: $1,000,000

Traffic Management Systems Improvements
On-going implementation of the Tallahassee Advanced Transportation Management System (TATMS) components will provide additional safety, enhance efficient system operations, provide vital traffic flow and effectiveness measures, and provide motorists with real-time traffic information through an intelligent transportation system (ITS) network. Features include video monitoring cameras, variable message signs (VMS), and emergency vehicle preemption. These funds will be used for new mast arm signals, mast arm / span wire replacements, pedestrian signal upgrades at various locations based on safety and traffic pattern variations. These funds will also support the ITS network enhancements with uninterruptible power supply (UPS) for controllers, fiber optic cable improvements, driver feedback / speed radar signs, and pedestrian rapid flashing beacons.

FY2018 Budget: $615,000

Traffic Monitoring Travel Time
This project will fund the capital and operational cost of installing and operating a wireless travel time system on our roadways that will provide historical and real-time travel times. This system will provide before and after data of the effects on travel time as traffic signal timing changes and increased volume occur.

FY2018 Budget: $200,000

Traffic Preemption Equipment
In 1999, the Department in coordination with the City Traffic Division implemented a traffic light pre-emption system (Opticom).  The purpose of this system was to increase safety at intersections, reduce response times and reduce fuel consumptions due to starts/stops.  Since installation, the system has been valuable and performed as expected but is now considered outdated technology and outside of warranty/serviceability period. 

The current version of this system is more versatile and allows for broader use to include mass transit control.  In exploring options for replacing the system, the Department has met with representatives from Star Metro and Public Works finding interest in both replacing and expanding the system.

FY2018 Budget: $2,701,277

Traffic Preemption Equipment (TFD share)
In 1999, the Department in coordination with the City Traffic Division implemented a traffic light pre-emption system (Opticom). The purpose of this system was to increase safety at intersections, reduce response times and reduce fuel consumptions due to starts/stops. Since installation, the system has been valuable and performed as expected but is now considered outdated technology and outside of warranty/serviceability period.

The current version of this system is more versatile and allows for broader use to include mass transit control. In exploring options for replacing the system, the Department has met with representatives from Star Metro and Public Works finding interest in both replacing and expanding the system.

FY2018 Budget: $295,600

Traffic Signal Refurbishment/Maintenance
Heavy signal maintenance: remove, repaint and/or refurbish finish coating, reinstall traffic signal steel mast arm structures as needed due to paint failure or age related problems.  This is a recurring project; all funding not expended or encumbered at fiscal year-end will be returned to funds balance.       

FY2018 Budget: $250,000

Turning Movement Count Program
This project will continue funding the tri-annual count of traffic volume at each signalized intersection in Leon County to provide the data necessary to retime our traffic signals.

FY2018 Budget: 150,000

UPS Upgrade
This project will fund the installation, upgrade and maintenance of battery back-up systems at our traffic signals and solar school zone flashers.

FY2018 Budget: $350,000

Utility Supply Center Upgrades & Maintenance
This project will provide maintenance to the Utility Supply Unit.

Future Funding

City Facilities Maintenance and Repairs
This project will fund the different repairs and maintenance items needed throughout the year for City buildings (not including HVAC).

FY2018 Budget: $200,000

City Hall HVAC Improvements
To repair, replace and optimize the heating air conditioning and ventilation (HVAC) and automation systems to improve indoor air quality and reduce energy consumption.  

FY2018 Budget: $50,000

City Hall Paver Repairs/Replacement
Remove existing pavers around City Hall, pour recessed concrete pad, re-lay existing pavers on concrete pad set in thin set mortar. Replace broken/damaged pavers.

Future Funding

City Hall Phase Garage Waterproofing
Perform exploratory work to identify issues with water intrusion in garage of City Hall.  Develop and execute remediation plan. Phase I is the work being done on the North side of the building and Phase II will include work to be performed on the East, West, and South sides of the building.

Future Funding

City Hall Pink Noise Replacement
This City provides funding to remove pink noise through City Hall.

Future Funding

HVAC Replacement Project
Project is needed to replace antiquated original air handling units and air terminals on each floor. Only the air handler has been replaced on the fourth floor.  Existing air handlers' coil casings and condensate pans are rusted out, insulation is degraded, and are single wall units with substandard energy performance. The existing air terminals are antiquated, unreliable, and the powered induction units have been incorrectly retrofitted sometime in the past. This project will improve indoor air quality, system operability and reliability; reduce hot/cold complaints, and energy consumption.

FY2018 Budget: $508,574

HVAC Systems Replacement/Repairs in City Buildings
This project will replace antiquated HVAC systems with new high efficiency units that utilize environmentally friendly refrigerants. New equipment will improve indoor air quality, reliability, and reduce energy consumption. Systems with R-22 refrigerant must be scheduled for replacement since this refrigerant will be phased out in 2020. R-22's cost is skyrocketing due to its limited availability and scheduled phase out. We need to replace the R-22 systems over the next five years. This project would also include improvements to existing systems, e.g. adding ventilation processing units, automation/controls, improving filtration, air distribution, etc.

FY2018 Budget: $150,000

 

Facilities Management & Maintenance
This project provides for repair and maintenance of the department's fifteen fire stations, which are located throughout the Tallahassee/Leon County service area. These facilities operate twenty-four hours a day to respond to emergencies in the surrounding community. This is a recurring project. Annual appropriations that are not expended prior to the end of the fiscal year will be returned to the fund balance.       

FY2018 Budget: $262,608

Fire Hydrant Maintenance Master
This project supports the inspection, maintenance and painting of all city-owned fire hydrants and replacement of those determined to be beyond repair. This is a recurring project. Annual appropriations that are not expended prior to the end of the fiscal year will be returned to the fund balance.

FY2018 Budget: $322,500

Fire Hydrant Maintenance & Replacement
This project supports the inspection, maintenance and painting of all city-owned fire hydrants and replacement of those determined to be beyond repair. This is a recurring project. Annual appropriations that are not expended prior to the end of the fiscal year will be returned to the fund balance.

FY2018 Budget: $525,500

New Station 17 - Lake Bradford Rd.
A new station is needed in the Bradford Road area to improve the emergency response times of TFD. This is the 2nd of 5 new stations requested over the past few years. The 1st, Station #16 was placed into service in 2015.

Future Funding

New Station 18 - Southwood
A new station is needed to replace Station #8 on Hartsfield Road. The existing Station #8 is inadequate to properly accommodate current level of staffing and equipment. This is the 3rd of 5 new stations requested over the past few years.

Future Funding

New Station 8 - Relocation of Station #8
A new station is needed in the Southwood due to the recent growth in that area of the county. This is the 4th of 5 new stations requested over the past few years.

Future Funding

Replace All FireFighter Breathing Apparatus
New standards require that all Firefighter breathing apparatus, including bottles, mask and back pack, be replaced in FY 2018.

FY2018 Budget: $886,000

Truck Bay Expansion
Modify the bay doors of the 5 county fire stations to accommodate the newer, larger fire apparatus in use by TFD today. Fire engines and trucks are larger today than when they were at the time these stations were built.

FY2018 Budget: $50,000

Environmental Compliance and Regulation
This is a continuing program, which supports environmental facilities activities and compliance with regulations of the Florida Department of Environmental Protection (DEP).  DEP requires that sites, which have the potential for contamination, have emergency response action plans, initial remedial action plans, discharge notification plans, quality assurance project plans, contamination assessment reports, remedial action plans, and site rehabilitation.  This is a recurring project.  Annual appropriations that are not expended prior to the close of the fiscal year will be returned to fund balance.       

FY2018 Budget: $100,000

Fleet Vehicle Replacement
The fleet management program is responsible for centralized citywide vehicle and equipment acquisition, maintenance, and repair.  This project supports a program for vehicle replacement.  Funding for the program is provided by the fleet reserve, which is replenished annually through fund interest earnings and monthly charges in user department operating budgets.  This project includes a ten percent contingency to address unanticipated needs.  This is a recurring project.  Annual appropriations that are not expended prior to the end of the fiscal year will be returned to fund balance.       

FY2018 Budget: $12,500,000

Animal Service Center RR&I
This project will be used to manage and fund repairs, replacements, and improvements at the Animal Service Center. An additional $75,000 will be provided by the County to be used for RR&I projects at the facility.         

FY2018 Budget: $75,000

East/Northeast Recreation Center  
Construction of a new Recreation Center with a multi-use gymnasium in the East/Northeast area, preferably on the City's Welaunee property.  The 20,000 square foot Recreation Center and multi-purpose gymnasium would provide programs and activities for youth and adults.  Currently, there are no recreation centers in this area of the community.

Future Funding

East/Northeast Senior Center
Construction of a new Senior Center in the Canopy development. The 40,000 square foot Senior Center would be designed to accommodate the growing interest in lifelong learning, art and music, cards and game activities, and wellness and fitness classes.  A large, highly technical, multi-purpose room could host conferences, workshops, and concerts.  An on-site café and coffee shop would allow safe and comfortable gathering spaces for seniors to meet and enjoy each other's company.  A multi-purpose gymnasium would provide space for athletic programs and activities. 

Future Foundation

Forestmeadows Tennis Facility
Renovate existing clay courts and add additional clay courts. Construct a new stadium court and make renovations to locker rooms.

Future Funding

Meadows Soccer Complex
A full size artificial turf soccer field was installed in 2006 with a life expectancy of 8 years.  The field is now 11 years old.  The fabric is worn out causing more and more tears, and the seams are separating and curling at the edges, both of which create trip hazards.  These areas are becoming more and more difficult to repair, and the repairs don't last very long.           

FY2018 Budget: $400,000

Northwest Park
Development of existing Northwest Park property to include ball fields, disc golf course, playground, community center and pool.  A phased development option could include ball fields, disc golf course, playground, and comfort station/field house.  Currently, there are no recreation centers or City parks in this area of the community and County park facilities in this area are over capacity.

Future Funding

PRNA Community Center Upgrades
CDBG funds to address renovation needs at eligible facilities in low income areas of the community (defined by census tracts).

FY2018 Budget: $500,000

PRNA Paving Projects
The Lake Leon roadway at Tom Brown Park and the Winthrop Park parking lot both have root and erosion damage, and both need to be repaved.  Other roadways and parking areas throughout the park system's aging infrastructure need repairs and repaving each year. 

FY2018 Budget: $200,000

PRNA RR&I Master
This project will be used to manage and fund repairs, replacements, and improvements at various recreation facilities.  Aging infrastructure and heavy use create ongoing maintenance and repair needs at all parks and facilities, and various improvements are required from time to time to continue to meet the needs of park users.

FY2018 Budget: $600,000

Trousdell Aquatics Center Pool Liner Replacement
The pool liner at the Trousdell Aquatics Center is past its projected lifespan.  It has been patched several times but continues to deteriorate, causing it to rip and tear.  This creates a safety hazard and requires additional repairs.  Each time it is repaired, the pool must be closed for 1-3 weeks, resulting in lost revenue and displaced customers.       

FY2018 Budget: $150,000

New Bike Boxes
Objective LM4 of the Greenprint calls for the City to facilitate the use of alternative modes of transportation.  Connectivity investments within the MMTD is also a Commission priority, and in 2013 the Commission adopted an official bike route system.  Therefore, the Department requests $50,000 in FY17, 18, and 19 to invest in additional bike route marking and installation of additional bike boxes.  Four intersections have been installed with bike boxes already, allowing cyclists to queue in front of cars at red lights, increasing their visibility and reducing the chance of impacts when cyclist and/or cars make turns. This will also make the City more competitive in future applications for Bicycle Friendly City designation.

FY2018 Budget: $50,000

New Wayfinding Signs
In October of 2014, the City Commission adopted the Wayfinding Plan, and staff has since worked with the Public Works Department to begin implementation. While funding for some of the signs was identified at time adoption, a shortfall for Downtown, Southside, and Gateway signs was noted. Completion of this program is identified as a City Commission priority.

FY2018 Budget: $50,000

2016 COPS Grant - 15 Officer Positions
In FY17, TPD was awarded $1,875,000 in grant funds from the COPS Hiring Program (CHP) Grant. The funds will be used to hire 15 new officers that will be utilized as Community Orientated Policing Liaison Officers. These officers will be the link between generalized Patrol Officers and the Community. Their specialty training will be directly tied to COPS based programs while assisting the community in collaborative efforts within their neighborhoods. The grant supports up to 75% of eligible salary and benefits for a three-year period. The city's share of the remainder of this cost is included in the TPD operating budget. The costs for vehicles and related equipment are not grant eligible and were approved in the existing capital improvement plan for purchase in FY18 when the positions will be filled.

FY2018 Budget: $755,625

New Police Facility - Planning & Land
The current Police Department is in need of significant repair due to its age and use the facility. Additional space is also necessary for evidence storage, public and employee parking, and anticipated growth. Portable buildings that have been utilized as a stop gap storage measure are beginning to fail. There is very limited parking and meeting space which hinders interaction between the department and the community. Current staffing levels occupy existing space with little opportunity for expansion. The construction of a new facility would mitigate the need for many planned maintenance and repair needs of the existing facility. In total, the department estimates that there are more than $3.4 million improvements needed in the next three years. TPD has completed an initial analysis to provide an estimate of space and property needed for a fully functioning facility. These amounts have been utilized for planning purposes. Funds were reallocated in FY17 from the Records Management Project to support a formal needs assessment and other costs associated with the planning and development of a project of this magnitude. The findings and recommendations of this assessment will be the basis for future budget requests related to design, permitting, land acquisition and construction. Funding in FY18 and FY19 supports land acquisition, design, and permitting based on initial estimates.

Future Funding

Requested Body Worn Camera Implementation (City funded)
TPD has applied for the Department of Justice FY2017 Body-Worn Camera Policy and Implementation Program Grant which is a competitive grant opportunity to implement body-worn camera programs. If received, the grant will provide funding of $675,000 for 24 months which is required to be matched with City funds. TPD intends to implement a system and obtain 450 camera units to outfit all sworn and select non-sworn members. The total project cost over the two-year period including the grant funding is estimated to be $1,475,000. This would provide all of the camera systems, implementation costs, storage, and personnel to implement and maintain the system, as well as respond to associated public records requests. A total of four new positions are included in this cost- two (2) Records personnel, one (1) Microcomputer Specialist, and one (1) Program Manager. In total, equipment and implementation costs are roughly $861,000.  The balance of funds ($614,000) supports the anticipated cost of salary and benefits over the 2 year grant period. At the end of the grant cycle all recurring costs would need to be supported by Police and T&I operating budgets. This is estimated to be approximately $450,000 annually.  Additional funds have been requested in FY22 for replacement of the server and 225 camera units.  Replacement for the remaining 225 units is planned for FY23.

FY2018 Budget: $335,000

Requested Body Worn Camera Implementation (Grant Funded)
TPD has applied for the Department of Justice FY2017 Body-Worn Camera Policy and Implementation Program Grant which is a competitive grant opportunity to implement body-worn camera programs. If received, the grant will provide funding of $675,000 for 24 months which is required to be matched with City funds. TPD intends to implement a system and obtain 450 camera units to outfit all sworn and select non-sworn members. The total project cost over the two-year period including the grant funding is estimated to be $1,475,000. This would provide all of the camera systems, implementation costs, storage, and personnel to implement and maintain the system, as well as respond to associated public records requests. A total of four new positions are included in this cost- two (2) Records personnel, one (1) Microcomputer Specialist, and one (1) Program Manager. In total, equipment and implementation costs are roughly $861,000.  The balance of funds ($614,000) supports the anticipated cost of salary and benefits over the 2 year grant period. At the end of the grant cycle all recurring costs would need to be supported by Police and T&I operating budgets. This is estimated to be approximately $450,000 annually.            

FY2018 Budget: $675,000

Taser Replacement Project
The utilization of Taser devices has presented officers with another less lethal option to address combative interactions. The use of a taser reduces injuries incurred to both the officer and the subject when compared to other less lethal applications such as batons, physical control, or pepper spray. In some instances, a subject may submit simply based on the display of the taser, while in others, if it wasn't for the use of the taser, deadly force would be the only other reasonable course of action.  Beginning in FY17, TPD entered into a five-year payment arrangement with the vendor to receive 404 new units and the associated cartridges and charging devices that are needed over the five-year period.  As a part of this agreement, TPD will trade in all existing units for a credit, with exception of 33 recently purchased units.  This will meet the goal of providing new tasers for all sworn and reserve officers and provide a few spares to replace any units that may be damaged over the next five years.  Existing operating funds budgeted for the annual cost of cartridges and charging devices ($40,560) will be utilized in addition to this project's sources to fulfill the City's cost obligation for this arrangement. Funding requested in FY2022 is the estimated amount needed to begin a similar arrangement once the existing agreement has ended.  This amount is the net amount needed to support a second five-year arrangement (i.e. - it does not included funds provided in the operating budget).

FY2018 Budget: $130,240

TPD Mobile Data Computer Lease
This project provides the incremental funding needed to support the lease of laptop computers for all TPD sworn personnel. This will allow all sworn personnel the opportunity to complete their work assignments in the field rather than at TPD Headquarters. The 4-year agreement for 410 laptops will run through FY2020.  The cost for renewal in FY2021 is increased based on one-time funding that was provided for the initial cost of new officer positions in FY16 that will not be available when the lease is renewed.  

FY2018 Budget: $150,000

TPD Multi-Use Property and Evidence Storage Facility
This project supports the construction of a 3,800 square foot storage facility that would replace four portable buildings within the current TPD Headquarters complex. The portable buildings are beginning to fail which would compromise the integrity of a significant amount of evidence. A total of $750,000 is requested in FY2019 to complete this project.

Future Funding

TPD Repair, Replace and Improve Master Facilities
This is an annual recurring project that supports the maintenance, repair and improvements to the Police Department headquarters facility. A total of $150,000 is requested annually over the 5-year period to support on-going building repairs and improvements, HVAC maintenance, and boiler replacement.

FY2018 Budget: $150,000

800 MHz Microwave Replacement 
This project will replace the current microwave system, which no longer has factory parts available for repair. 

FY2018 Budget: $234,618

800 MHz Recurring Maintenance Project
This project is a recurring appropriation that funds maintenance projects related to the 800 MHz radio system.

FY2018 Budget: $40,000

Applications and Database Upgrades
The City of Tallahassee adopted various enterprise solutions in 1999 by implementing various citywide applications including Oracle as the database agent of choice and PeopleSoft for standardized financials, HR, payroll and utility billing services.  Upgrades are required to stay current with applications and maintain functionality of the systems. 

FY2018 Budget: $820,000

CDA Hardware and Software
Necessary storage and servers required by the Consolidated Dispatch Agency for email and file shares.

Future Funding

CDA Storage and Virtual Server
Necessary storage required by the Consolidated Dispatch Agency for email and file shares.  This was not originally included because of not knowing what was required for the agency to be operational.

FY2018 Budget: $150,000

City Building Computer Wiring Upgrades
This recurring project provides for upgrading wiring within city government buildings to meet requirements for high-speed data transport, video teleconferencing, and video training services to desktop computers and telephone devices. The project also provides for a migration from the present wiring infrastructure to meet requirements of city users. This is a recurring project. Annual appropriations that are not expended prior to the end of the fiscal year will be returned to the fund balance.

FY2018 Budget: $50,000

Damage Prevention CityWorks Implementation
Software and licensing to integrate location work tickets with CityWorks for the 811 service system.

FY2018 Budget: $150,000

Data Center Implementation
This project will support the Utility Technology project.

Future Funding

Database Migration (12C)
Upgrade Oracle Database Licenses and infrastructure to support increasing demand of existing and new citywide applications.

Future Funding

Enterprise Wide CityWorks Implementation
Continued incremental implementation of CityWorks to departments. Public Infrastructure, Utility Services, Sewer, Traffic, Electric, Water Production, Water Quality, T&I, Solid Waste. Consulting Services and Systems implementation costs.

FY2018 Budget: $300,000

ESRI Platform Upgrade
This project provides an ESRI platform for GIS software.

Future Funding

Growth Management Permitting
Permitting System Software and Hardware upgrades. Permits IVRS software licensing and hardware support, Public Permit portal licensing.

FY2018 Budget: $150,000

Microsoft Office "365"
Microsoft Office 365 is a subscription service giving City users access to email, calendar, contacts, and Office desktop applications from virtually anywhere across multiple devices. City users will have the ability to use the desktop version at the office or stream the live apps from any device connected to the Web.

FY2018 Budget: $500,000

Network Infrastructure Upgrade/Replacement Project
This project provides funding for infrastructure upgrades and/or replacement of network file servers, hubs and ancillary equipment. This ongoing project provides for a five-year progression of upgrades and replacements necessary to support demands of the citywide information technology initiatives.

FY2018 Budget: $600,000

O365 Expansion
Acquire consultant services to assist the City in upgrading the SharePoint platform; deployment of OneDrive; evaluation and configuration of the Mobile Device Management features; configuration and implementation of O365 latest security features; and deployment of specific applications in the Azure portal.

Future Funding

Outage Management System
This project will assist in identifying outages.

Future Funding

PeopleSoft Upgrade (HRMS/FMS)
The upgrade of PeopleSoft Financial Management (FMS) and Human Capital Management (HCM) systems to the current releases: from 9.0 to 9.2 and from 8.9 to 9.2 respectively.

Future Funding

Server Upgrade-Infrastructure Maintenance
This project funds the necessary upgrades for the servers located at City Hall. These servers provide the support mechanisms for enterprise systems such as PeopleSoft, databases, printing, domain controllers, virtual serves and desktops. It also provides the upgrades and enhancements for data storage for all servers located in the City Hall data center.

FY2018 Budget: $450,000

SQL Server Upgrade (2016)
Upgrade Sql Server Database Licenses and infrastructure to support increasing demand of existing and new citywide applications. 

Future Funding

Technology Innovations
Provides for the evaluation and testing of software, hardware and associated licenses to support innovative technical approaches. This project will also be used to subsidize additional user licenses for existing dashboard, ETL and developer productivity tools.

FY2018 Budget: $350,000

TPD Permits and Enforcement Tracking
This project will provide funding for product, license and service acquisitions in accordance with administrative obligations specified in the agreement between the City of Tallahassee and Leon County for an integrated permit and enforcement tracking system (PETS).    

FY2018 Budget: $395,200

TPD Records Management System (RMS)
This project will provide TPD with a new record management system to interface to the Motorola CAD System. 

FY2018 Budget: $835,000

Utility Technology Project Master
This is a ten-year project proposed to replace the City's current Customer Information System with a Customer Relationship Management system and create a data warehouse and customer contact portal for Utility Services. 

FY2018 Budget: $4,500,000

2017 Maintenance Sidewalks
UUPI is responsible for nearly 500 miles of sidewalks within the city limits.  These sidewalks are subject to deterioration from vehicular loading, tree roots, and other age and environmental impacts.  Historically, the City has not used a program approach for sidewalk maintenance.  Repairs have generally made based on citizen calls or are associated with other improvements scheduled in the area.  There is not currently a process in place for systematic review of existing sidewalk conditions, nor is there identified funding specifically allocated for sidewalk repair.  Staff is currently developing a scope for a consultant to provide sidewalk assessment and recommendations, similar to that proposed for pavement management. The goal is to develop and maintain a comprehensive inventory of sidewalk maintenance needs and to recommend a funding strategy to adequately address the ongoing maintenance issues associated with this important asset.

FY2018 Budget: 1,000,000

C.K. Steele/Governors Walk
Governor's Walk will be built down Adams Street from Tennessee Street to Brevard Street. The project is anticipated to be completed in two years. The first year includes the design and permitting process for each phase of the project and the second year will initiate construction for project completion. Information for this project was requested at the June 20, 2016 City Commission Budget Workshop .

FY2018 Budget: 250,000

City 10% Sales Tax Master Plan
This is a master project from which the City's 10% share of the 2020 Sales Tax Extension will be funded.  Order of funding of projects will be as approved by the City Commission .

Future Funding

Correction of ADA Deficiencies
Since the 1992 enactment of the Americans with Disabilities Act (ADA), many developments within the City of Tallahassee and Leon County have been constructed and accepted by the city for ownership and maintenance even though portions of the sidewalk systems did not comply with the ADA.  For the past ten years, as City staff, area developers and local contractors have become more familiar with the technical requirements of full compliance and as the City's development acceptance process better addresses this issue, the recurrence of this situation has been, and will continue to be, diminished .

There remains a large inventory of sidewalks that are not compliant with the ADA within subdivisions for which the City is responsible for maintaining the right-of-way.  This capital program request seeks to obtain a recurring funding source that can be proactively utilized to correct these deficiencies by addressing the most flagrant deficiencies first with the ultimate goal of seeking full compliance.  If approved, annual appropriations that are not expended prior to the close of the fiscal year will be returned to the fund balance.      

FY2018 Budget: 103,000

FAMU Way
This project involves the construction of a new 1.3 mile extension of FAMU Way from Wahnish Way to Lake Bradford Road and improvements to existing FAMU Way between Monroe Street and Wahnish Way to achieve the same standard.  Phase I of the project extends from MLK Boulevard to Pinellas Street and the proposed typical section consists of 2 traffic lanes with bike lanes, parking and sidewalks on both sides.   Phase II extends from Pinellas Street to the intersection of Gamble Street and Eugenia and the proposed typical section consists of 2 traffic lanes with bike lanes; plus parking and sidewalks on the east side and a multi-use trail by Blueprint on the west side.  Phase III extends from Gamble Street to Lake Bradford and Phase IV extends at the east end of the project from MLK Boulevard to Monroe Street. Phase III and Phase IV typical sections are yet to be determined. The original budget for Phase III was based on minor costs for FAMU Way from the Gamble /Eugenia intersection to Lake Bradford, resulting from utilizing the existing Gamble Street corridor for this section with some additional landscaping.  Staff has developed an alternate design, designated as Phase III, which would reconstruct and realign the stretch of FAMU Way south from Lake Bradford, and through the existing Wastewater Treatment Plant.  This option would provide Blueprint 2000 opportunities to build a regional stormwater facility (for water quality and floodplain management) between the road and the existing CSX railroad tracks.  The additional cost required for this redesign is shown by year below .

FY2018 Budget: 3,000,000

Gemini Building Upgrades
This project provides for reimbursement for costs associated with upgrades to the Gemini Building to allow for the relocation of Underground Utility & Public Infrastructure staff to relocate to the 4th floor of Gemini from City Hall.

FY2018 Budget: 285,000

Jackson Bluff Road Reconstruct
Jackson Bluff Road from Essex Drive west to Century Park Drive shows significant deterioration and needs to be reconstructed.  The current degraded condition of the pavement is a direct result of poor subgrade conditions.  To properly repair this roadway, a full depth reconstruction with over excavation to remove the poor soils will be required.  This scope of work and the associated costs warrant this project being addressed as a stand-alone capital improvement project rather than being addressed through the annual resurfacing program.

FY2018 Budget: 300,000

Maclay Commerce Dr./ Maclay Blvd
This project will include improvements to Maclay Commerce Drive and Maclay Boulevard.  These improvements will support additional Placemaking initiatives proposed for the Market District.  Improvements may include multiple roundabouts, landscaping and enhanced pedestrian features.

FY2018 Budget: 2,300,000

PASS Program
This project is to address City roadways meeting the criteria for inclusion in the City's Pedestrian and Street Safety (PASS) program.  This program provides funding to reconstruct existing substandard City streets to current standards.

Future Funding

PI Small Projects Initiative
Added to address miscellaneous minor public infrastructure improvement projects .

Future Funding

Railroad Avenue
This project will provide for reconstruction of 0.25 mile of Railroad Avenue as a revitalized connection between FAMU Way and Gaines Street.  This project will be a component of the Gaines Street revitalization efforts. Improvements will include enhanced bike and pedestrian amenities, possible lane relocations, enhanced lighting and landscaping and the conversion of overhead utilities to underground facilities along the corridor. 

FY2018 Budget: 1,354,500

Residential Sidewalks and Bike Ped Implementation Program
This project combines funding authorized by City Commission Policy 600CP for the Sidewalk Program and for the City Commission authorized Traffic Calming Program.  Revisions to the traffic calming program approved by the City Commission have significantly reduced the number of projects that qualify for funding.  Emphasis is placed on sidewalk improvements including in-fill sidewalks and missing link segments.  It is anticipated that these funds will be used to supplement the design and construction of sidewalk projects through the Multimodal projects priority list.  All sidewalks and ramps constructed must meet the Americans with Disabilities Act (ADA) criteria.  These funds also support the Street Resurfacing Program on the construction of sidewalk / ADA ramps.  This is a recurring project.  Annual appropriations that are not expended at the end of the fiscal year will be returned to the fund balance. 

FY2018 Budget: 270,950

Roadway - Raymond Diehl Road Project 
The Raymond Diehl Road PASS project will improve pedestrian, bicycle and vehicular roadside safety along the Raymond Diehl Road corridor from Killearn Center Blvd. to Olson Road.  Currently the roadway has deep open ditches and drop offs adjacent to the travel lanes along portions of the roadway.  The project will consist of adding curb and gutter, closing the roadside ditches, installing stormwater inlets and conveyance, constructing a new sidewalk along the one side of the roadway and bicycle lanes throughout the project limits.  

Future Funding

Roadway - Richview Road Pass|
The Richview Road PASS project will improve pedestrian, bicycle and vehicular roadside safety along the Richview Road corridor from Apalachee Parkway to East Park Avenue.  The project will consist of adding curb and gutter, closing the roadside ditches, installing stormwater inlets and conveyance, a new sidewalk along the one side of the roadway and bicycle lanes from Apalachee Parkway to Spring Forest Road.  Additional sidewalk improvements will be constructed from Spring Forest Road to Park Avenue to comply with the Americans with Disabilities Act.  This corridor is an important link for adjacent residential subdivisions to access transit on Apalachee Parkway.             

FY2018 Budget: 1,050,000

Roundabout Intersection Kerry Forest
The roundabout at the intersection of Kerry Forest Pkwy and Shannon Lakes Dr. serves approximately on average 24,000 vehicles per day.  The existing pavement within the roundabout is exhibiting several deformations including rutting, shoving and an increase in cracking.  It is impractical to perform maintenance on the roundabout at this time because any maintenance would not be cost effective and would only provide a temporary and short-term fix. 

We are requesting funding for the design and construction of replacing the current roundabout with concrete.  The estimated costs for design and construction of this project are $380,000 ($80,000 for design in 2019. and $500,000 for construction in 2020)."

Future Funding

Sales Tax Sidewalk Program (BP 80%)
This project will construct highly ranked projects on the City's Prioritized Sidewalks list and will improve sidewalk connectivity within Tallahassee's south side.

Future Funding

Sidewalk - Polk Drive          
In December 2010, the Tallahassee City Commission approved staff's recommendation to combine all planned pedestrian and bicycle project lists into a single consolidated list entitled the Planned Multimodal Project (PMP) list. Using the prioritization criteria, with safety serving as the number one priority, and evolving Commission priorities, three major sidewalk projects will begin this fiscal year on Putnam Rd., Polk Rd., and Shamrock Rd. These projects range from one to two years of construction.            

FY2018 Budget: 400,000

Sidewalk - Putnam Drive
In December 2010, the Tallahassee City Commission approved staff's recommendation to combine all planned pedestrian and bicycle project lists into a single consolidated list entitled the Planned Multimodal Project (PMP) list. Using the prioritization criteria, with safety serving as the number one priority, and evolving Commission priorities, three major sidewalk projects will begin this fiscal year on Putnam Rd., Polk Rd., and Shamrock Rd. These projects range from one to two years of construction.

FY2018 Budget: 750,000

Sidewalks - Glenview Drive
Added to allow for advance funding Grant Funded sidewalk project.  Reimbursement from FDOT programmed for July 2020 .

FY2018 Budget: 200,000

Street Resurfacing and Sidewalk Master Project
The purpose of this program is to resurface those City-owned paved streets that have been deemed, through the pavement management assessment process, to be in need of this action. The primary method used for this program is the conventional asphalt overlay. Cold milling of the existing surface is sometimes required.  The recycled milled asphalt is a "green" method in that the milled material is re-used for based material. Another method we utilize is "hot in place" which also reuses the existing top surface which is a "green" process that further supports the City's recycling efforts. The work is performed by contractors that have been selected through the competitive bid process. City staff inspects the contractor's work.

FY2018 Budget: 6,500,000

Weems Road Extension
This project provides for the extension of Weems Road from Mahan Drive, northerly and westerly, to tie to a new section of Automotive Way built as part of the Mahan Villages Shopping Center .

FY2018 Budget: 1,700,000

Weems Road Pass
This project provides for the reconstruction Weems Road between Mahan Drive and Easterwood Drive as an urban street with curb and gutter, sidewalks and sharrow lanes to meet City standards for pedestrian and street safety (PASS).  There will be a trail constructed along the east side of the roadway connecting the Goose pond trail to Mahan Drive.  The construction of Phase 1 (Capital Circle N.E. to Railroad crossing) is complete.  Design of Phase 2 (Railroad crossing to Mahan Drive) is underway.  The project also includes improvements to the existing Weems Pond outfall and roadway crossing to address recurring flooding of the roadway. 

FY2018 Budget: 1,078,981

Zillah Street PASS (Roadway)
This project will improve pedestrian, bicycle and vehicular roadside safety along the Zillah Street corridor from Tram Road to Paul Russell Road.  Currently the roadway has deep open ditches immediately adjacent to the travel lanes along the southern half of the roadway and shallower swales along the northern portion of the roadway.  There is a sidewalk along the west side of the roadway throughout the project limits and a multi-use trail on the west side along the north half of the roadway.   The project will consist of adding curb and gutter, closing the roadside ditches, installing stormwater inlets and conveyance, constructing a sidewalk along the east side of the roadway and bicycle lanes from Tram Road to Omega Avenue.  There is a multi-use trail along Zillah Street from Omega Avenue to Paul Russell Road so bicycle lanes will not be constructed along this portion of the roadway .

Future Funding

Automation Implementation
This project involves the development and implementation of a Geographic Information System (GIS) database mapping and facility inventory system for the department's Gas, Water & Sewer Utilities. Funding is provided for field surveys to locate existing gas valves/facilities, quality assurance/quality control gas facilities, modeling, prepare data input and editing, integration to GIS from engineering designs and documents, purchase and maintain gas applications pertaining to leak surveys and cathodic protection, purchase and maintain hardware and software pertaining to gas applications, purchase hardware and software pertaining to locating facilities, staff training, gas code compliance suite, mobile GIS, mobile GPS, work management, and field force automation. 

FY2018 Budget: 210,000

Briarwood Subdivision Ditch Stormwater

The 1000-foot section of ditch running through the Briarwood subdivision has eroded to the point that it is affecting several homes. The ditch does not only affect adjacent properties but it can also affect water quality and the Cities National Pollutant Discharge Elimination System (NPDES) permit. This ditch reaches of the Lafayette Creek drainage system. Stormwater is conveyed from the area south of Apalachee Parkway and east of Capital Circle SE through the Briarwood Subdivision and eventually to upper Lake Lafayette. The ditch is currently unimproved and the cross over pipe under Blue Bay Lane is rusted out. The proposed design will include stabilization of the ditch banks and replacement of the crossover pipes under Blue Bay Lane. In FY 2014, Public Works Drainage Operations was working to obtain drainage easements through the subdivision. Project cost is based upon our staff engineer's estimate.

Future Funding

Frenchtown Drainage System Improvement 
Proj. 02279 was advanced funded from SW fees, with BP2000 funds expected to reimburse the SW fund for the required match ($1,346,236) of the EPA grant ($1,645,400) obtained per the 10/10/01 agenda item approved by the CC. The planned total future appropriation is $11,645,400 w/$10,000,000 funded from BP2000 revenue thru FY2011 funding the Frenchtown project, and zero funding from the SW fund. 

Future Funding

Glendale Storm Retrofit
The Glendale neighborhood is located at the northwest corner of Thomasville Road and Bradford Road.  The neighborhood, originally plated in 1939, consists of Forest Avenue (North Forest, West Forest, and East Forest), Florida Avenue, and Laurel Street with approximately 85 residences.

Initially, the neighborhood was selected for a resurfacing project, but the utility coordination process identified a need for water and sewer improvements.  Through the public outreach related to the utility project, many residents expressed concerns about stormwater problems that plagued the neighborhood and they requested the City address the problems.  Over a period of several weeks, staff conducted multiple site visits during rain events to observe runoff and other existing drainage conditions with the ultimate goal of determining the scale of the improvements needed and identifying any existing infrastructure in need of maintenance. 

Observation revealed the scale of the stormwater improvements was too large to include with the resurfacing project and needed to be a standalone capital project.  The stormwater improvements will address the following issues: (1) the lack of existing infrastructure contributes to standing water in the road and on private property; (2) elevation differences between the roadway and adjacent properties allows runoff to leave the roadway and flow onto private property resulting in excess erosion and sediment loss; (3) existing ditches, culverts and other infrastructure are undersized and do not meet current level of service standards; (4) stormwater runoff cannot efficiently enter the outfall system on Thomasville Road .

Funding is requested to cover the costs of constructing the stormwater improvements for the neighborhood which may include curb and gutter, ditch stabilization, inlets, and other enclosed conveyance system enhancements.  The resurfacing will be funded separately from the annual, recurring street resurfacing project.  The street resurfacing will be completed in conjunction the stormwater improvements. Design for the project is being funded out of FY 2015 monies made available by the Stormwater Division.  Funding for construction is requested for FY 2016 and the estimated cost for construction is $750,000 .

Future Funding

Lower Central Drainage Ditch Erosion Control Project
The project objective is to address severe erosion along the Central Drainage Ditch (CDD) from Gamble Street to Springhill Road. The most severe erosion is from Kissimmee Street to Springhill Road. The majority of the CDD is under private ownership, so land acquisition will be required. It is envisioned that the solution concept will consist of armoring the bottom and sides of the ditch with Gabions with maintenance access paths and fencing along both sides of the ditch .

Future Funding

Madison Street and Gaines Street Supplemental Stormwater Outfall
This project proposes to construct a large storm drain pipe in Bicycle Boulevard between Madison Street and Gaines Street to provide additional stormwater conveyance for redevelopment, improve the stormwater system's level of service and reduce the potential for flooding of Gaines Street. Runoff from the downtown area is conveyed in an underground piping system and is discharged to a regional stormwater facility on Lake Bradford Road. During intense rainfall events when the underground piping system cannot accept anymore runoff, runoff will flow overland to the recently redeveloped Gaines Street corridor. Projected costs are engineer's estimates based upon historical property acquisition, engineering design and construction costs .

Future Funding

Market Square Pond Improvements - BP2K
Improvements to existing retention pond facilities and adjacent green space, located at Maclay Commerce Drive and Maclay Boulevard South, such that it can be used as part of an ongoing effort to reclaim public spaces and develop urban parks around existing stormwater facilities.

FY2018 Budget: 4,705,000

McCord Pond Ditch Improvements
Ditch erosion has enlarged the ditch to a point that encroachment into the adjacent residential and commercial properties is beginning to occur.  This ditch runs northeast from Betton Road, behind residential properties on Trescott Drive and commercial properties on Thomasville Road, behind the Circle K on Thomasville Road near Betton Road.  The ditch is in a 48-foot wide right-of-way and is approximately 10 feet deep with nearly vertical side slopes.  The ditch is 1,250 feet in length and affects 11 residential and 5 commercial properties.  Access to this ditch is at the north end at Post Road.  Any stabilization maintenance required (placement of sandbags, installation of rip rap, etc.) must be done by hand.  Preliminary design would install a 7-foot by 15-foot box culvert.  The estimated cost of construction is $1,884,000. and the estimated cost of design is $188,400.  Total cost is estimated at $2,072,400.  We are requesting the design and construction funding over two years as this is a relatively large project will require design and construction over two fiscal years.  Funds requested for FY2017 are for the design.  Construction funds will be requested for FY2018. This project's cost estimate was made according to staff's knowledge of the cost of similarly sized projects.     

FY2018 Budget: 300,000

Medium Stormwater System Improvement
This project provides funding for medium sized stormwater problems to be addressed in a timely manner. Problem areas are analyzed under the Small Project Initiative Program (SPI) and at times the solution exceeds the resources allocated to the SPI Program. This project provides construction funding for these somewhat larger (medium sized) stormwater problems to be addressed in a timely manner. Projected costs are engineer's estimates, based upon Water Resources Engineering historical project construction costs. This is a recurring project. All appropriations not expended prior to the end of the fiscal year will be returned to fund balance.          ,/

FY2018 Budget: 2,500,000

Minor Stormwater Improvements
The recurring project's scope is to resolve various minor stormwater problems that occur during the year.  These are maintenance and minor improvements to the stormwater infrastructure system including, but not limited to: material acquisition, permitting, design and land acquisition.  The National Pollution Discharge Elimination System (NPDES) Permit requires that 10% of the entire stormwater system be inspected annually.  Also, the Northwest Water Management District (NWFWMD) testing requirements will increase as new facilities are accepted for maintenance.  These increased levels of inspections will inevitably reveal additional maintenance requirements.  Construction costs continue to increase due to the economic environment and cost of raw materials.  Annual appropriations not expended to the end of the fiscal year will be returned to the stormwater fund.

FY2018 Budget: 450,000

Miscellaneous Stormwater Engineering
Drainage Basin: City Wide. This project provides a source of funding for various miscellaneous stormwater problems or issues, which the Stormwater Division is called on to address, and which are not funded in the capital improvement plan (CIP). Typically, this work requires some engineering, surveying or other services and this project provides the Stormwater Division with a funding source to provide those activities. This is a recurring project. Annual appropriations that are not expended prior to the close of the fiscal year will be returned to fund balance.        

FY2018 Budget: 80,000

Myrick Road Outfall Ditch Improvement
Over the years, erosion has enlarged the ditch to a point that encroachment into the adjacent residential properties has had to be addressed in the past and continues to approach other properties.  This ditch runs behind houses on both Myrick Road and Rhonda Drive.  The ditch is in a 20-foot wide right-of-way and is 6 feet deep with nearly vertical side slopes.  It is 1,200 feet in length and affects 21 residential properties in the Forrest Heights/Holly Hills neighborhood.  The only access to this ditch is at the east and west ends and requires the drainage weed and brush crews to mow the ditch by hand utilizing weed eaters.  Any stabilization maintenance required (placement of sandbags, installation of rip rap, etc.) must also be done by hand, utilizing wheelbarrows and the inmate crew. 

Preliminary design would install a 42-inch RCP with five structures.  The estimated cost, including the design fees, is $232,000.00.  Design and construction funding are budgeted within the same year as because this is a relatively small project can be completed within one fiscal year. This project's cost estimate was made according to staff's knowledge of the cost of similarly sized projects. 

FY2018 Budget: 450,000

NPDES Municipal Stormwater Periodic Maintenance
NPDES Municipal Stormwater Permit Compliance.  This is an ongoing project associated with permit compliance imposed by the State of Florida .

Future Funding

Park Ave Ditch Stabilization
The Park Avenue Ditch is part of the system of large outfall ditches that convey storm water from within the city.  It conveys storm water from the Miccosukee Rd., Lucy Street area to Weems Pond. This ditch is unimproved with no hardened surface to prevent erosion. 

FY2018 Budget: 300,000

Rainfall and Stream Gauging - Stormwater Project
The program is funded through a joint agreement among the City, Leon County, and the Northwest Florida Water Management District. The project is an annual recurring project to gather rainfall and stream flow data necessary to continually update stormwater computer models and to ensure reliability of designs. This is a recurring project. Annual appropriations that are not expended prior to the close of the fiscal year will be returned to fund balance.

FY2018 Budget: 120,000

Royal Oaks Creek Stormwater Improvements
Definition and Scope - The project objective is to alleviate structural flooding, yard flooding and erosion of several residential properties located adjacent to the Royal Oaks Creek. Additionally, this project will evaluate options that address the severe erosion of properties and stormwater outfalls abutting the watercourse; and thereby reduce the sediment transport downstream towards the Killearn Chain of Lakes. The project will also evaluate the potential to remove previously deposited sediments from ditches and ponds within the system .

Future Funding

Short Street Stormwater Improvement
Short Street and Alachua Avenue periodically flood; and several residential properties are known to have yard, garage and basement flooding.  The storm drain system serving this area is at the end of its design life, and in need of repair and/or replacement.

FY2018 Budget: 800,000

Skyland Drive Outfall Ditch Improvement
Over the years, erosion has enlarged the ditch to a point that encroachment into the adjacent residential properties has had to be addressed in the past and continues to approach other properties.  This ditch runs behind houses on both Skyland Drive and Devra Drive.  The ditch is in a 20-foot wide right-of-way and is 8 feet deep with nearly vertical side slopes.  The ditch is 800 feet in length and affects 14 residential properties.  The only access to this ditch is at the north end requiring the drainage weed and brush crews to mow the ditch by hand utilizing weed eaters.  Any stabilization maintenance required (placement of sandbags, installation of rip rap, etc.) must also be done by hand, utilizing wheelbarrows and the inmate crew.  Preliminary design would install a 48-inch RCP with five structures.  The estimated cost, including the design fees, is $183,000.  We are requesting the design and construction funding all within the same year as this relatively small project can be designed and constructed within one fiscal year. This project's cost estimate was made according to staff's knowledge of the cost of similarly sized projects. 

FY2018 Budget: 550,000

Small Projects Initiative
Drainage Basin: City Wide. This project provides funding for smaller stormwater problems to be addressed in a timely manner. To address this issue, a staff person has been assigned to work only on small projects. Projected costs are engineer's estimates, based upon Water Resources Engineering historical property acquisition, engineering design, and project construction costs .

Future Funding

South City - Country Club Creek Stormwater Improvements
The project objective is to improve the stormwater infrastructure and level of service, specifically along Country Club Creek, in South City. The project will evaluate options to clean and address the severe erosion along segments of the Country Club Creek watercourse; thereby, reducing sediment transport downstream to Silver Lake and Lake Munson. The project will also evaluate, and if necessary upgrade, cross-drain culverts along the creek. The project may include the acquisition of abandoned, flood prone residential properties. A re-mapping of the FEMA Special Flood Hazard Area (SFHA) of the East Ditch and Country Club Creek will be provided if warranted by engineering analysis. Projected costs are engineer's estimates, based upon historical property acquisition, engineering design and construction costs.  

FY2018 Budget: 750,000

Storm Drain System Inspection/Rehabilitation/Replacement
This a master project that provides funding to inspect, and if necessary, repair or replace storm drain pipes and structures within City streets that are scheduled for resurfacing.  Storm drain infrastructure has a service life which can be extended through timely inspection and rehabilitation.  When rehabilitation is not feasible, replacement should be performed prior to street resurfacing.  This storm drain RR&I work will also be coordinated with other City utility RR&I projects along streets that are not currently programmed in the City's resurfacing program.  Additionally, the City's NPDES MS4 Permit requires annual inspection and maintenance of a minimum of 10% of the drainage infrastructure.  This project will assist the City in achieving compliance with this component of the MS4 permit. Periodically, funds may be utilized to purchase, upgrade, and/or replace inspection equipment .

FY2018 Budget: 1,000,000

Stormwater Management Office Upgrade

Future Funding

Stormwater Pollution Reduction The initial assessment and planning phase has been completed. However, the SPRP has transitioned into the implementation element of the program.  The Division will continue to fund prioritization, feasibility studies and BMP monitoring via this project .

Future Funding

Think About Personal Pollution (TAPP)
The TAPP (Think About Personal Pollution) Campaign is an ongoing water quality enhancement project originally funded through a Section 319 Nonpoint Source Management grant from the US-EPA. The Campaign is a multi-media and community outreach effort, which surveys indicate has been successful in reducing stormwater pollution that reached our lakes, streams, and ponds. 

FY2018 Budget: 130,000

Total Maximum Daily Load (TMDL) Compliance
The Federal Clean Water Act requires that states identify impaired waters and that they develop programs to reduce pollutant loads in those waters. Nationwide, the programs being developed to address these requirements are called total maximum daily load (TMDL). Florida is moving forward with its TMDL program very rapidly in response to a court ordered schedule. This program could have significant financial impacts on the city. This project provides funding for engineering and administrative activities to develop strategies to address the regulatory requirements of the TMDL program, and to ensure that city interests are protected. Primary activities under this project would include developing necessary technical data and receiving water computer models, negotiating with the Florida Department of Environmental Protection and the Environmental Protection Agency (EPA), preparing TMDL implementation plans, and developing other programmatic elements .

Future Funding

Backflow Reimbursement Program
Changes from the Chapter 21, Article VIII, Division 1, Sec 21-261 Cross Connection Code amendment provide better incremental enforcement options to achieve customer compliance with testing customers' backflow prevention assemblies (BFPA's) other than discontinuance of water service.  One option for residential customers to comply with testing their BFPA's is to participate in the "Opt-In" Testing Program.  Under this program, the biennial (every two years) backflow test will be performed by an approved tester under contract with the City of Tallahassee for which a cost of $3.00 per month will be applied to the customer's monthly utility bill.  The water service customer will remain registered in the program until written cancellation is received from the customer. Customers who have failed to have their devices tested and are delinquent after two notices will automatically be enrolled in the program. Funding represents an expected 50% participation of residential customer.  

FY2018 Budget: 200,000

Central SCADA System Upgrade
Major Instrumentation and Control modifications to Lift Station and Water Production sites to include telemetry upgrades, SCADA Network Infrastructure improvements, and technology migration. 

FY2018 Budget: 1,050,000

Collection System Rehabilitation/Replacement
Sewer collection infrastructure must be rehabilitated or replaced to extend the expected life and reduce stormwater infiltration and inflow. These projects are prioritized each year based on maintenance reports, with design and construction usually done in-house and coordinated, when possible, with roadway projects. This is a recurring project. Annual appropriations that are not expended prior to the end of the fiscal year will be returned to fund balance.          

FY2018 Budget: 3,000,000

DEP In-Kind Services
The definition and scope are unknown at this time. FDEP has not finalized the Amended Consent Order with civil penalties. An in-kind project must be either an environmental enhancement, environmental restoration or a capital/facility improvement project. A project has not yet been determined.  

FY2018 Budget: 75,000

Digester 3 Rehabilitation - Heating, Mixing, Cover Modifications
Digester number three needs new heating system, mixing system, cleaning and cover modifications. Specialty inspection and design services are needed .

FY2018 Budget: 550,000

Inflow Monitoring and Testing
This project supports the identification of sources of infiltration or inflow into the sanitary sewer system. Identification methods include smoke testing, monitoring flows, and televising. This is a recurring project. Annual appropriations that are not expended prior to the end of the fiscal year will be returned to fund balance.  

FY2018 Budget: 300,000

Master Sewer Plan Improvements
This project is to construct major sewer infrastructure, including pumping stations, force mains, and gravity sewer mains, to provide city sewer services in accordance with the 2035 Sewer Master Plan. Individual projects will be established based on the capital project phasing included in the Master Plan. This is a master recurring project. Funds that are not expended prior to the end of the fiscal year will be returned to fund balance. 

FY2018 Budget: 1,957,800

North Monroe Utility Upgrade
This project will fund the replacement and upgrades of aging water infrastructure in advance of FDOT resurfacing North Monroe Street from John Knox Road to Thomasville.

FY2018 Budget: 4,000,000

Pump Station Renovation & Maintenance
The Distribution and Collection Division operates and maintains 107 pumping stations. Pumping stations are scheduled for periodic maintenance and upgrades based upon the age and condition of the grounds, structures, and/or equipment. This is a recurring project. Annual appropriations that are not expended prior to the end of the fiscal year will be returned.   

FY2018 Budget: 850,000

Pumping Station Replacement Master Project
The City operates 112 pumping stations in the sewer collection system and annually prioritizes those stations due for replacement or major upgrades. This project provides for the design, purchase and installation of equipment and structures to adequately and reliably pump sewage throughout the collection system. This is a master recurring project. Annual appropriations that are not expended prior to the end of the fiscal year will be returned to fund balance. 

FY2018 Budget: 1,404,500

Purchase Goodwill Building
The Goodwill Building is being purchased for the purpose of relocating staff from the Lake Bradford Road (LBR) location due to the construction of FAMU Way through a portion of the LBR property.  The remaining, undeveloped portion of the LBR property will be sold to pay for the Goodwill Building and provide funds for other uses.

FY2018 Budget: 4,000,000

Sewer Line Relocation/Adjustment for Roadways
Sewer collection infrastructure in conflict with proposed roadway and stormwater facility improvements must be relocated and adjusted. The scope and cost of these relocations/adjustments vary with each project and cannot be accurately determined until final construction plans are available. The projected five-year funding levels are based on preliminary Florida Department of Transportation, Blue Print 2000, Leon County, and City Public Works schedules and on historical cost experience. This is a recurring project. Annual appropriations that are not expended prior to the end of the fiscal year will be returned to fund balance.   

FY2018 Budget: 3,995,521

Sewer Pump Station
This project will fund the installation of a new master pump station that will serve a large portion of proposed developments along Capital Circle SE, Orange Ave, Blair Stone Road, and Tram Road. 

FY2018 Budget: 3,000,000

Sewer System Infrastructure Expansions
This project will fund minor sewer infrastructure expansions associated with land development activities. It involves refunds to developers for on-site and off-site activities including pipeline additions/adjustments as well as construction and/or modifications to pump station. This is a master-recurring project. Annual appropriations that are not expended prior to the end of the fiscal year will be returned to the fund balance. Formerly Minor Sewer Infrastructure Expansions.  

FY2018 Budget: 1,092,000

Wastewater Collection Master
Each fiscal year the distribution and collection division performs a series of capital projects that cover wastewater collection system activities listed below. This is a master recurring project. Annual appropriations that are not expended prior to the end of the fiscal year will be returned to fund balance. 

FY2018 Budget: 3,243,500

Wastewater Treatment Improvements
Each fiscal year, the Wastewater Treatment Division performs various capital projects relating to the repair, replacement, and maintenance activities at the various treatment facilities. Project activities are listed below. Annual appropriations that are not expended prior to fiscal year end will be returned to fund balance.  

FY2018 Budget: 800,000

Gas Operations Master
The Gas Utility Division performs a variety of capital project activities designed to meet recurring operating requirements. Projects include procurement of meters for new service requests, replacement of obsolete meters, and repaving of utility cuts. This is a recurring project. Appropriations that are not utilized to fund specific projects prior to the end of the fiscal year will be returned to the fund balance.

FY2018 Budget: 3,545,491

Goodwill Building Upgrades
The Goodwill Building is being purchased for the purpose of relocating staff from the Lake Bradford Road (LBR) location due to the construction of FAMU Way through a portion of the LBR property.  The remaining, undeveloped portion of the LBR property will be sold to pay for the Goodwill Building and provide funds for other uses. This funding will provide the necessary building upgrades associated with relocated staff.

FY2018 Budget: 1,000,000

Carbon Bed Replacement
The City has five active granular activated carbon (GAC) units located at water well facilities which are used to remove ground water contaminants. The need to change the carbon is related to water demand and other factors. Exchange of the GAC is expected to be an ongoing process with these units. GAC units are closely monitored for Florida Department of Environmental Protection compliance by the Water Quality Division. Chemical analyses indicate carbon replacement schedules. Carbon planned for replacement includes FY17 - Well 9, FY18 - Wells 6 , 7 and 13, FY19 - Wells 2 & 4 .

FY2018 Budget: 250,000

Facility Building Improvements
This project involves scheduled and unscheduled improvements and maintenance for the Water Quality Facility. Among the recommendations proposed are additional building and roof repairs, parking lot improvements, mechanical system maintenance and repairs, and maintenance on the current security system. This is a recurring project. Annual appropriations that are not expended prior to the end of the fiscal year will be returned. 

FY2018 Budget: 100,000

Master Water Plan Improvements
This project funds the construction of water distribution infrastructure in accordance with the 2010-2030 Water Master Plan. Improvements identified in the plan include major upgrades and replacement of distribution piping and water production/storage facilities to maintain proper water capacity and system pressure to provide adequate fire flows, maintain good water quality, and address future growth. Individual projects will be established based on the projected capital project program included in the Master Plan. This is a recurring project. Annual appropriations that are not expended prior to the end of the fiscal year will be returned to fund balance.  

FY2018 Budget: 3,176,000

Northwest Water Quality Remediation
This project will fund the replacement and upgrade of aging water mains within the Northwest area of Tallahassee.  This is a recurring project.  Annual appropriations that are not expended prior to the end of the fiscal year will be returned to the fund balance.

FY2018 Budget: 1,200,000

Water Distribution Master
Each fiscal year, the Distribution and Collection Division performs a series of capital projects, which cover water distribution system activities shown below. Fire hydrant maintenance is included in the Fire Department's CIP. This is a recurring project. Annual appropriations that are not expended prior to the end of the fiscal year will be returned to fund balance.

FY2018 Budget: 4,000,000

Water Distribution System Extensions and Upgrades
In FY2016 and prior years, this project was named Water Minor Line Extensions and Upgrades.  The name is being changed to more accurately reflect the purpose of this project.  This project will fund water distribution system extensions as well as development related reimbursements. It will also fund water main replacements and upgrades identified by maintenance and operating activities. This is a recurring project. Annual appropriations that are not expended prior to the end of the fiscal year will be returned to the fund balance.   

FY2018 Budget: 1,217,000

Water Line Relocation/Adjustment for FDOT/City/Leon County P/W
This project funds the relocation and adjustment of water distribution infrastructure that conflicts with proposed roadway improvements planned by City and County Public Works Departments, Blue Print 2000 and the Florida Department of Transportation. The scope and cost of these relocations/adjustments vary with each project and cannot be accurately determined until final construction plans are available. The projected five-year funding levels are based on preliminary FDOT, Leon County, Blue Print 2000 and City Public Works schedules and on historical cost experience. An engineering firm or water utility engineering staff will design and inspect each of these projects as needed. This is a recurring project. Annual appropriations that are not expended prior to the end of the fiscal year will be returned to fund balance. 

FY2018 Budget: 2,598,000

Water Operations Support
Underground Utilities customers have been experiencing discolored drinking water in the northwest water service area. The discoloration is a result of buildup of naturally occurring iron in the distribution system, causing the pipes to require cleaning to be renewed to the customer service level expected of us. Approximately 100 miles of distribution pipe and three water supply wells serve this area which need to be routinely cleaned and/or rehabilitated. Underground Utilities Engineering and Operations are working closely together to identify the sources/causes of the water quality problems and to develop and implement solutions to provide customers the same high-quality water as experienced throughout the City. This is a recurring project. Annual appropriations that are not expended prior to the end of the fiscal year will be returned.

FY2018 Budget: 250,000

Water Quality Division Service Request
"The Water Quality Division performs laboratory analysis work for other city departments as well as implementation of the small quantity generation (SQG) inspection program.  The SQG program is a contract with Leon County for countywide inspection of businesses to examine proper handling of hazardous wastes in compliance with local, state, and federal regulations. The SQG program allocation is $25,000; remaining funds support laboratory analysis, equipment, and supplies.  All related expenditures will be fully reimbursed by city user departments and Leon County and will be handled through the city's billing and accounts receivable process." 

FY2018 Budget: 102,000

Water Well and Elevated Tank Renovation & Replacement
This project supports improvements, upgrades, and emergency repairs at the various city water wells and elevated tanks. Currently, there are 27 water wells and 8 elevated water storage tanks in the city's water supply system. Rule 62-555.360 (operation and maintenance of public water systems) by the Florida Department of Environmental Protection requires that drinking-water storage tanks be inspected annually and cleaned at least once every five years to remove bio growths, calcium or iron/manganese deposits, and other debris from inside the tanks. The rule also requires inspection for structural and coating integrity at least once every five years by personnel under the responsible charge of a professional engineer licensed in Florida. The tanks also require annual cathodic protection inspection to help prevent corrosion.

FY2018 Budget: 795,000

Water Well Facilities Improvements
This project includes structural analysis of existing water well facilities and provides for repair and maintenance of the buildings that house chemicals, electrical motors and electrical control centers.  The project also supports improvements and upgrades to the SCADA remote monitoring and control systems, Motor Control Centers (MCC), backup power generators and auxiliary engines at various city water wells. This project will also be used to fund future needs to clean and paint the systems elevated water tanks.  The new control centers will allow better compatibility with today's technology to monitor additional safety and security equipment, to be compatible with newer software versions and to enhance remote monitoring and operations. Tank 1 is scheduled to be painted in FY18.   Additional well/tank improvements are also anticipated.    

FY2018 Budget: 500,000

ACCRUAL BASIS - A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or spent.

AD VALOREM TAXES - Taxes levied on both real and personal property according to the property's valuation and the tax rate.

ADVERTISING - Costs for legal advertisements, posters, publication of public notices, resolutions, ordinances, and bid invitations.

APPROPRIATION - A legal authorization to incur obligations and to make expenditures for specific purposes.

AVAILABLE (UNDESIGNATED) FUND BALANCE - This refers to the funds remaining from the prior year which are available for appropriation and expenditure in the current year.

BAD DEBT - The estimated amount of accounts owed to the city (receivables) that will not be collected during the year. This includes utility accounts, accident damage repair accounts, and other miscellaneous account receivables which are deemed uncollectible.

BALANCED BUDGET- The revenues must equal the expenditures. Florida Statute 166 reads, "The amount available from taxation and other sources, including balances brought forward from prior fiscal years, must equal the total appropriations for expenditures and reserves."

BOND - Evidence of the local government's obligation to repay a specified principal amount on a future maturity date, plus interest. Bonds are issued to obtain money for capital projects. Revenue bonds pledge a particular source of revenue usually generated by the new asset as the means of repayment.

BOND REFERENDUM - The process by which voters approve or disapprove a proposed general obligation bond issue.

BOND REFINANCING - The payoff and re-issuance of bonds to obtain better interest rates and/or bond conditions.

BOND RESOLUTION - The document by which the local government authorizes the sale of bonds.

BUDGET - The formal allocation of resources (dollars) to various programs with the intent of performing a service.

BUDGETARY BASIS - The basis of accounting used to estimate financing sources and uses in the budget. This generally takes one of three forms: GAAP, cash, or modified accrual.

BUDGET CALENDAR - The schedule of key dates that the city follows in the preparation and adoption of the budget.

CAPITAL ASSETS - Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets.

CAPITAL BUDGET - The appropriation of bonds or operating revenue for improvements to facilities and other infrastructure.

CAPITAL IMPROVEMENTS (Capital Projects) - Expenditures related to the acquisition, expansion, or rehabilitation of an element of the government's physical plant; sometimes referred to as infrastructure.

CAPITAL IMPROVEMENTS PLAN (CIP) - A plan for capital outlay to be incurred each year over a fixed number of years to meet capital needs arising from the government's long-term needs.

CAPITAL OUTLAY - Fixed assets which have a value of $750 or more and have a useful economic lifetime of more than one year or assets of any value if the nature of the item is such that it must be controlled for custody purposes as a fixed asset.

CAPITALIZED OVERHEAD - Charges assessed to capital projects for administrative and labor related services.

CAPITALIZED WAGES – Direct salaries or wages of city employees which are paid from funding appropriated in the capital budget.

CASH BASIS - A basis of accounting in which transactions are recognized only when cash is increased or decreased.

CITY CONTINGENCY - Amount budgeted to meet unexpected operating expenditures that occur during the current year.

COST OF GOODS SOLD (COGS) FUEL STORES - Fuel purchased by the city garage and then resold by the city for use in the city fleet.

COST OF GOODS SOLD (COGS) MATERIALS STORES - The cost of materials and supplies which are resold by the city. This includes articles for resale by the city garage parts division, the city warehouse, and golf courses.

COST OF GOODS SOLD (COGS) NATURAL GAS - This account represents the cost of natural gas purchased by the city electric department for use to generate electricity and natural gas sold by the gas utility department to gas customers.

COLLECTIVE BARGAINING AGREEMENT - A legal contract between the city and representatives of a recognized bargaining unit for specific terms and conditions of employment (e.g., hours, working conditions, salary, fringe benefits, and matters affecting health and safety of employees).

CONSUMER PRICE INDEX (CPI) - A statistical description of price levels provided by the U.S. Department of Labor. The index is used as a measure of the increase in the cost of living (i.e., economic inflation).

CONTRACTUAL SERVICES - Services rendered to the city by private firms, individuals, or other governmental agencies. Examples include maintenance agreements and professional consulting services.

CURRENT SERVICE LEVEL (CSL) - A level of service which is the same as the current year.

DEBT SERVICE - The amount of money needed to 1) pay interest on outstanding bonds, 2) pay the principal on maturing bonds, and 3) make contributions to a sinking fund for term bonds, debt service is calculated on a fiscal year basis.

DEDICATED TAX - A tax levied to support a specific government program or purpose.

DEFICIT - The excess of an entity's liabilities over its assets or the excess of expenditures or expenses over revenues during a single accounting period.

DEPARTMENT - Organizational unit of government, which is functionally unique in its delivery of services.

DEPRECIATION - Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, or obsolescence.

EMPLOYEE BENEFITS - Costs incurred by the city for pension, health insurance, and other benefits provided to employees.

ENCUMBRANCE - The commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a specified future expenditure. ENTERPRISE FUND - A fund established for services that are predominantly self-supported by user fees and charges.

EQUIPMENT SUPPLIES - The cost of materials and supplies used in conjunction with the operation of machinery and equipment.

EXPENDITURE - The payment of cash or the transfer of property or services for the purpose of acquiring goods and/or services or settling a loss.

EXPENSE - Charges incurred (whether paid immediately or to be paid at a later date) for operations, maintenance, interest, or other charges.

FISCAL YEAR - A twelve-month period designated as the operating year for accounting and budgeting purposes in an organization. The fiscal year for the City of Tallahassee is October 1 through September 30.

FULL TIME EQUIVALENT (FTE) - A method of measuring the number of authorized employees based on a full-time equivalent of 2,080 hours per year.

FUND - A fiscal/accounting entity that is established to accomplish specific objectives and carry out specific activities. Examples: debt service fund, capital projects fund, and special assessment fund.

FUND BALANCE - The excess of the assets of a fund over its liabilities, reserves, and carryover.

GENERAL GOVERNMENT CAPITAL IMPROVEMENT FUND (GG/CIF) – Undesignated capital funding that serves as a contingency for all capital funding sources in the general government.

GENERAL GOVERNMENT CAPITAL PROJECT ACCOUNT (GG/CPA) – Funding provided from the general fund operating budget to support general government capital projects.

GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP) - Uniform minimum standards for financial accounting and recording, encompassing the conventions, rules, and procedures that define accepted accounting principles.

GENERAL FUND - The fund used to finance all non- enterprise operations of local government.

GOAL - A statement of broad direction, purpose, or intent based on the needs of the community. A goal is general and timeless. Glossary of Key Terms

GRANT - A contribution by a government or other organization to support a particular function. Grants may be classified as either operational or capital, depending upon the intended usage of the grant proceeds.

INCREASED SERVICE LEVEL (ISL) - A change in service delivery which exceeds the current level of service.

INDIRECT COST - A cost necessary for the functioning of the organization as a whole that cannot be directly assigned to one service.

INFRASTRUCTURE - The physical assets of a government (e.g., streets, water works, sewer lines, public buildings, and parks).

IN LIEU OF TAXES - Income received by local governments to compensate for the loss of revenue from tax-exempt property.

INSURANCE - Costs associated with workers' compensation claims including administration and medical costs, dishonesty bonds, and property and casualty insurance premiums.

INTER-FUND TRANSFER - Legally authorized transfers from a fund receiving revenue to a fund through which resources are to be expended.

INTEREST EXPENSE - Cost of utilizing borrowed funds (long-term debt).

INTERGOVERNMENTAL REVENUE OR SHARED REVENUE - Tax/fee money collected by one level of government and distributed to another level of government.

INTERNAL SERVICE FUNDS - Funds established to distribute costs to user departments for administrative services provided by another unit of government, such as data processing or insurance funded from a central pool.

INTRA-FUND TRANSFER - Legally authorized transfers within a fund.

LEVY - To impose taxes for the support of government activities.

LONG-TERM DEBT - Debt with a maturity of more than one year after the date of issuance.

MILLAGE RATE - The rate in mills (1 mill = 1/1000 of a dollar or .001) at which property is taxed.

MISSION STATEMENT - A formal summary of the aims and values of a company or organization.

OBJECTIVE - A specific/quantifiable statement of what the city, a department, or a unit expects to accomplish in a fiscal year.

OFFICE EQUIPMENT - Furniture, fixtures and equipment with an initial cost of $750 or more.

OPERATING REVENUE - Funds received by the city as income to pay for on-going operations, including taxes, fees, interest earnings, and grant revenues.

OPERATING EXPENSES - The cost for personnel, materials, and equipment required for a department to function.

ORDINANCE - Legislation enacted by the City Commission which has the full force and effect of law within the municipal boundaries.

ORGANIZATIONAL CHART - A graphic representation of the structure of an organization, showing the relationships of the positions or jobs within it.

OTHER SALARY ADJUSTMENTS - Items of employee compensation that are not directly related to the regular or overtime hours worked.

OVERTIME - Compensation to eligible employees for hours worked beyond 40 hours within a specific workweek.

PAY-AS-YOU-GO BASIS - A term used to describe a financial policy by which capital projects (infrastructure) are financed from current revenues rather than through borrowing.

PENSION CURRENT - City contribution to employee pension plan for participating employees.

PENSION MATCHED ANNUITY PENSION PLAN (MAPP) - City contribution to employee matched annuity pension plan for participating employees.

PER CAPITA COST - Cost per unit of population to provide a particular service in the community.

PERFORMANCE INDICATORS - Specific quantitative and qualitative measures of work planned by specific departments or programs.

PERFORMANCE MEASURE - Data collected to determine how effective or efficient a program is in achieving its objectives (performance indicators).

PRIOR-YEAR ENCUMBRANCES - Unpaid, legally binding obligations from previous fiscal years in the form of purchase orders, contracts, or salary commitments, which are chargeable to a prior appropriation and for which a part of that appropriation is reserved.

PRO-FORMA - The financial assumptions or projections for the 14 operating funds.

PROGRAM - A collection of activities directed at accomplishing similar objectives.

PROGRAM PERFORMANCE BUDGET - A method of budgeting whereby the services provided to the residents are broken down in identifiable service or performance units and funding is appropriated for a given level of service or units.

PROPERTY TAX - An ad valorem tax based on the fair market value of real property (land and buildings) and personal property (business equipment). Fair market or "just" value is determined by the county property appraiser as of January 1 of each year, under the guidelines of Chapter 193, Florida Statutes.

REDUCED SERVICE LEVEL (RSL) - A level of program service which is less than that of the current year.

REPAIRS, REPLACEMENTS & IMPROVEMENTS (RR&I) - The portion of the cost of fixed assets (excluding land) charged as an expense during a particular period due to expiration in service life, attributable to wear and tear through use and lapse of time, obsolescence, inadequacy, or other physical or functional cause.

RESERVE - An account used either to set aside budgeted revenues that are not required for expenditure in the current budget year or to earmark revenues for a specific future purpose.

RESERVE TRANSFER - Those payments necessary to adequately meet the current requirements for reserve funds.

RESOLUTION - A special or temporary order of a legislative body that requires less legal formality than an ordinance or statute.

REVENUE - Money that flows into the local government. It is recurring if it is received on a consistent basis (e.g., sales taxes and property taxes) and nonrecurring if it is received irregularly (e.g., federal and state grants). The four main types of local revenue are taxes, user fees, licenses and permits, and intergovernmental revenue. ROLLED-BACK MILLAGE RATE - A tax rate, which applied to the current year's tax base, will bring in the same amount of taxes as levied the prior year. Newly constructed property or other property added to or deleted from the prior year's base is excluded.

SALARIES AND WAGES - Regular weekly and monthly compensation for work performed as defined by the personnel pay scale for position classifications.

SERVICE LEVEL - Services or products which comprise actual or expected output of a given program.

SOCIAL SECURITY - City contribution to employee Social Security for participating employees.

SPECIAL ASSESSMENT - A tax on property owners who receive a benefit not received by all other taxpayers.

SPECIAL REVENUE FUND- Special revenue funds are used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specified purposes other than debt service or capital projects.

SUPPLEMENTAL APPROPRIATION - An additional appropriation made by the governing body after the budget year has started.

TAX BASE - The total taxable value of property within the local government's legal boundaries.

TAX ROLL - The master list of the assessed value of all taxable property within the government's jurisdiction. The list is certified to all local taxing authorities by the property appraiser by July 1 of each year.

TAXABLE VALUE - The assessed value of property less exemptions.

TAXES - Compulsory charges levied by a government for the purpose of financing services for the common benefit of the people.

TEMPORARY WAGES - Seasonal or temporary employees' compensation computed on hourly or monthly rates.

TERM BONDS - Bonds comprising a large part or all of a particular bond issue which come due in a single maturity.

TRAVEL AND TRAINING - The cost of attending meetings, conferences, short conferences, etc.

TRUST FUND - A fund established to collect and distribute monies for a specific function or operation.

UNCLASSIFIED EQUIPMENT - New equipment not otherwise classified, including air conditioners, traffic signals, field stripers, water fountains, etc. This includes all tangible personal property to be purchased which has a value of $1,000 or more. This equipment, as with all capital equipment, is subject to inventory control.

UNCLASSIFIED PROFESSIONAL FEES - The cost of personnel service under expressed or implied contracts to individuals, companies, or corporations engaged as a contractor to perform a specific professional or expert service for the city.

UNCLASSIFIED SUPPLIES - Consumable materials and supplies used in conjunction with projects or operations not specifically classified.

AHAP Affordable Housing Assistance Program
CAD Computer Aided Dispatch
CDA Consolidated Dispatch Agency
CDBG Community Development Block Grant
CHSP Community Human Service Partnership
CIP Capital Improvement Plan
CIS Customer Information System
COCA Council on Culture and Arts
COPS Community-Oriented Policing Services
GG/CPA General Government/Capital Projects Account
GIS Geographic Information Systems
HOME Home Investment Partnership Program
HUD Housing and Urban Development
IAFF International Association of Firefighters
IRP Integrated Resource Planning
ISO Insurance Service Office
ISS Information Systems Services
JARC Juvenile Assessment Receiving Center
CPI Consumer Price Index
KWH Kilowatt Hour
CRA Community Redevelopment Agency
CUSB Consolidated Utility System Bond
DEP Department of Environmental Protection
DIA Downtown Improvement Authority
DRI Development of Regional Impact
EAP Employee Assistance Program
EEO Equal Employment Opportunity
EOC Emergency Operations Center
ERU Equivalent Residential Unit
EWD Equity and Workforce Development
FAA Federal Aviation Authority
FAMU Florida Agricultural and Mechanical University
FDOT Florida Department of Transportation
FEMA Federal Emergency Management Agency
FERC Federal Energy Regulatory Commission
FDEP Florida Department of Environmental Protection
FHWA Federal Highway Administration
FSU Florida State University
FTA Federal Transportation Administration
FTE Full-time Equivalent
GASB Governmental Accounting Standards Board
GF General Fund
GG/CIF General Government/Capital Improvement Fund
LLEB Local Law Enforcement Block Grant
MAPP Matched Annuity Pension Plan
MBE Minority Business Enterprise
MGD Million Gallons Daily
MSA Metropolitan Statistical Area
MW Megawatt
NPDES National Pollution Discharge Elimination System
PASS Pedestrian and Street Safety
PBA Police Benevolent Association
PETS Permit Enforcement Tracking System
PSC Public Service Commission
PUD Planned Unit Development
RFP Request for Proposal
RR&I Repairs, Replacements, and Improvements
SCADA System Control and Data Acquisition
SHIP State Housing Initiative Plan
SPRP Stormwater Pollution Reduction Program
TCC Tallahassee Community College
TDP Transit Development Plan
TFD Tallahassee Fire Department
TMDL Total Maximum Daily Load
TPD Tallahassee Police Department
TSA Transportation Safety Administration

 

Resolution Budget
Resolution Millage